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Target Training GmbH: Business English Training Group

A place to post and share Business English training topics designed to help improve your international communication at work.

Matt Schmid Date or appointment?
A date
This either means a particular day in the calendar or an informal social meeting/appointment which is often romantic.
• “What date is it today? – It’s the twelfth of May.” (calendar)
• “I’m going on a date with Steve tonight.” (romantic)
• “Ok it’s a date. We’ll meet on Tuesday.” (agreeing to meet)
An appointment
This means a formal arrangement to meet or visit someone.
If you want to make an appointment, you need to book time in that person’s diary.
You usually need an appointment if you go to the doctor’s, the dentist’s, the
hairdresser’s or to a government office.
• “I’ve got an appointment at the doctor’s today.”
• “I’m afraid you can’t see Mr Richards without an appointment.”
• I’m not free this afternoon; I’ve got an appointment then.
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Matt Schmid Tips on speaking about Easter
Easter is coming soon. In addition to being a religious holiday, it also means a 4-day weekend here in Germany (and that’s something to be happy about, right?).
Here are some tips about how to talk about Easter:
• the Friday before Easter Sunday is called ‘Good Friday’
• the whole weekend can be called ‘Easter’. For example: “We can’t meet that weekend because it’s Easter.”
• it’s a common mistake to add an ‘n’ because of the German word for Easter. However, ‘eastern’ is an adjective to describe something in the east. “I visited the eastern part of Germany.”
• the day after Easter Sunday is called ‘Easter Monday’
For phone calls and emails:
If your colleague or client celebrates Easter, then you say / write:
• Happy Easter.
or
Have a happy Easter.
If your colleague or client doesn’t celebrate Easter, for example because they practice another religion, then you can say / write:
• Have a nice Easter weekend.
or
Have a nice long weekend.
Matt Schmid Now or Later?
NOW or LATER?
Do you need to change an appointment to a later date and time? Then use “postpone…until + date/time”:
Mike: “I’m afraid we will not have time to meet this afternoon.”
Jim: “Alright, then let’s postpone the meeting until next week.”
Remember: Postpone = do it later
Do you need to change the appointment to an earlier date and time? Then use the phrase “move … forward (to)” or “move … up (to)”:
Tom: “Sir, I booked the seminars for August, but everyone is on vacation then.”
Bill: “Well, then move them up to July and send out emails notifying them of the change. I hope they won’t mind coming earlier.
Tom: “What shall I do if no one can come in July?
Bill: “Then move them forward to June and see if that works. If not, we will have to postpone the seminars until after October and they will have to wait.
Remember: Move up or move forward = do it sooner
Matt Schmid Common acronyms and abbreviations
An abbreviation is when we make a word shorter. For example, ‘appointment’ becomes ‘appt’.
An acronym is when we take the first letters in the words of a phrase to make something that is easier and faster to say. For example, ‘as soon as possible’ becomes ‘asap’.
Some acronyms can be used in both big and small letters, as we’ll see below.
Here are some others, with examples:
BTW (by the way) – Thanks for the info. BTW, did you talk to Michael about the report yet?
e.g. (Latin for exemplii gratia) – I need a new phone, e.g. an iPhone. (We normally say, “For example,” when we read ‘e.g.’)
FWD (forward) – Please fwd the test results to me.
FYI (for your information) – FYI, the date of the budget meeting is now March 5th.
i.e. (Latin for id est, literally ‘that is’) – To use a wireless Internet connection, you need a router, i.e., a machine that sends information to the right place on a computer network.
K (thousand) – The final cost of the project will be over €150K.
RSVP (French for ‘répondez s'il vous plait’, or ‘please respond’) Note: This acronym can be used as a verb. – I would like to invite you to my birthday party. Please RSVP by March 3rd.
TBD (to be determined / defined) – Date of meeting TBD.

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