Mindspace is the rapidly growing global provider of inspiring coworking space for teams of all sizes. Our community consists of enterprise companies and established startups, as well as small businesses, entrepreneurs and creative freelancers.
Who is the Facilities Coordinator?
Each Mindspace location has a guardian angel of all things necessary, the
. This full time position is based in
, reporting directly to the operations manager. You will be responsible for keeping Mindspace in check, in terms of operations, maintenance and upkeep.
Your day at Mindspace
As the facilities coordinator, you will be making sure that things are getting done smoothly at all times - from ordering office supplies for the members and the Mindspace team to managing suppliers, payments and maintenance. The office manager is the right hand of the operations manager and is also the go-to star for all members regarding any logistic issue.
What you will be responsible for mainly:
Assist with the operations, maintenance, and upkeep of Mindspace facilities
Be the point of contact for members in your location
Handle payments, suppliers, and reimbursements
Be on top of logistical office needs
Answer inquiries from, or properly refer, walk-in guests and members
Process fielding and assigning requests
Identify issues for escalation to Community Manager (and document accordingly)
Do you have the following experience?
Four-year college degree preferred, but not required
Customer service experience - a plus
Three years of administrative experience - a must
High level of English and German – MUST!
Proficiency in Microsoft Office and other basic computer tools
Exceptional organizational skills and multitasking abilities
Critical competencies for success:
Be a great communicator, able to convey messages in a clear and concise manner
Entrepreneurial spirit and a passion for working in a dynamic and spirited environment could come in handy
To cope with all the responsibilities, we would need someone of high integrity who is flexible, dependable, responsible, and empathetic
You must be a thorough, self-aware worker who is able to recognize errors when made, and to take the necessary steps to correct them
Motivation and strong work ethics would get you very far
Mindspace is an equal opportunity employer
Other benefits include marvelous weekly happy hours, discounts at various restaurants, lectures and events hosted by influential leaders or companies, and more!
Please submit your application in English
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