Position Overview

Administration & Finance Assistant supports the local office administrative and finance needs. Key responsibilities include managing payment processing through e-banking, monitoring expenses and budget analysis, processing travel refunds and coordinating travel arrangements. This role also involves supporting visiting colleagues, tracking transactions and collaborating closely with accounting, HR and other administrative teams. The ideal candidate is detail-oriented, capable of multitasking and able to work effectively with cross-functional teams to maintain various office operations.

Tasks & Responsibilities

• Payment Processing : Handle payment requests for the local office, utilizing e-banking systems

• Cost Monitoring and Reporting : Assist in tracking and analyzing local office expenses, preparing relevant reports

• Budget Analysis: Prepare budget analysis reports and assist with budget planning

• Refund Processing: Handle business travel refunds efficiently

• Travel Coordination : Organize travel arrangements, including booking accommodations and coordinating transportation as needed

• Visitor Support: Provide comprehensive support to colleagues from global offices visiting the local office

• Transaction Tracking : Monitor all transactions using the internal platform to ensure accuracy

• Cross-Department Collaboration: Work closely with accounting, HR and other administrative departments to ensure seamless operations

Requirements

• Bachelor degree in Economics or related field

• Previous experience in an administrative, office management or coordination role

• Advanced English skills in written and spoken language

• Strong organizational skills and ability to prioritize

• Good communication skills and approachable personality

• Ability to meet deadlines & problem-solving mindset

• Computer literacy

• Ability to act with integrity, professionalism and confidentiality

About MDPI

A pioneer in scholarly, open access publishing, MDPI has supported academic communities since 1996. Headquartered in Basel, Switzerland, MDPI has the mission to foster open scientific exchange in all forms, across all disciplines.

We operate currently over 400 diverse, peer-reviewed, open-access journals supported by over 66,000 academic editors. We serve scholars from around the world to ensure the latest research is openly and broadly available.

Besides our main publishing business, we develop and maintain digital platforms and software ranging from scientific exchange platforms to article databases and search engines, all focused on empowering scholars and giving them the best possible product and service. As of the end of 2022, we count more than 6700 colleagues in 17 offices across 11 countries.

MDPI Serbia was established in 2016 to support the rapid global expansion of MDPI. Over the course of 9 years, we opened 1 office in Belgrade (New Belgrade) and 1 additional office in Novi Sad. We now have over 620+ employees in our 2 Serbian offices, dedicated to ensuring that high-quality research is made available as quickly as possible in different fields of science.

Initiatives

At MDPI, we develop and maintain various platforms in order to better serve the scientific community. Please find here-below a list of our main platforms: