Executive Assistant (Senior Leadership Support)

In this role, you will be the tactical partner to an SVP and other key leaders within Babbel. You will be responsible for all aspects of their day-to-day business, managing their time, and working closely with other Executive Assistants and various stakeholders. If you are relentlessly proactive and efficient, thrive in multi-faceted situations, and have clear judgment to prioritize confidently in an ever-changing environment, we need you! You will report to the Team Lead of the Executive Assistants and be part of a high-performing, supportive EA team that offers mentoring, collaboration, and opportunities to learn and grow.

You will:

• Provide high-level executive support to the SVP and other critical leaders, managing complex calendars, scheduling meetings, coordinating appointments, and handling changes as they arise.
• Organize meeting logistics: book rooms, prepare agendas, and ensure all necessary materials are available.
• Coordinate travel arrangements, including booking transportation/accommodation, preparing itineraries, and processing expense reports.
• Prepare documents, presentations, and reports; maintain records and support with basic reporting (e.g., updating Confluence pages, managing shared files).
• Handle ad-hoc administrative requests and small projects, ensuring priorities are managed efficiently across all supported executives.
• Liaise with internal and external stakeholders, acting as a point of contact and ensuring smooth communication and scheduling.
• Collaborate with other Executive Assistants to provide cross-functional support when required.

You have:

• Experience in an administrative or executive assistant role, ideally supporting more than one senior leader in a fast-paced environment.
• Decent organizational and time management skills, with a demonstrated ability to prioritize and manage multiple requests.
• Advanced proficiency in Google Workspace (G-Suite), Asana, and Microsoft Office, especially spreadsheets and slide decks.
• A track record of handling confidential information with discretion and professionalism.
• Strong attention to detail, confidentiality and a proactive approach to problem-solving.
• Experience working in an international, fast-paced environment is a plus.

You are:

• Fully fluent in spoken and written English. A passion for language learning is a plus.
• An effective communicator.
• Good at navigating complex situations with integrity and candor.
• Positive and proactive.
• Someone who genuinely enjoys a challenge.
• Able to build networks quickly and work across teams to get things done.

Please note that our company’s operating language is English so you will need to be able to work in English.

Some perks of becoming a Babbelonian:

• Enjoy 30 vacation days. Plus family and life situation counseling.
• Set up the right schedule for you with flexible working hours and enjoy Jobbatical (up to 3 months working inside the EU and the UK), plus work from our fully equipped office with nap, faith and family rooms.
• Learn and grow with the internal learning opportunities, and use a yearly learning & development budget for external training. Learn languages with Babbel for free with your full access to Babbel.
• Take advantage of your mobility benefits options and a discounted Urban Sports Club membership.
• Be part of our DE&I Community Networks (such as FLINTA in Tech, and Queer Collective), attend cultural and regular social events.

Diversity at Babbel

As part of our ongoing journey towards building a diverse, equitable and inclusive company, we welcome everyone to apply, especially those individuals who are underrepresented in tech. We are a learning company, inside and out, and we encourage you to apply even if you do not fit all the technical requirements - all candidates are assessed based on skills, qualifications and on our business needs. Please state your pronouns in your application, and let us know if you’d like to be addressed by a name other than the one appearing on your official documents. If you have a disability or special need, feel welcome to inform us, so that we can provide you with the proper assistance in the application process.

Sounds good? We are already looking forward to hearing from you! Check out also , and to get an impression about !