Music Publishing - Head of Operations

We're an independent publishing company founded in 2024, primarily focused on neoclassical instrumental music. We’re looking for a detail-oriented, globally-minded Head of Operations to join our team and be a partner to the Managing Director in exploiting our publishing catalogue.

The ideal candidate will combine experience in music with an eye for data analysis and data-informed decision making. You’ll be responsible for future-proofing the growing publishing company’s operational best practices, establishing new operational procedures, responding to client inquiries, and leading communication with our accountants. You’ll also be involved from time to time in business development and A&R, specifically related to planning songwriting camps, sheet music and synch. The position is based in Berlin but open to remote candidates.

What You’ll Do

• Establish and maintain Aemeralds publishing catalogue metadata and assets “source of truth” in asset management software - maintain metadata fields including ISWC, ISRC, writer IPI, chain of title, etc., take new song delivery
• Deliver all or portions of Aemeralds song catalogue to various exploitation partners including sub-publishers, synch agents, and other platforms
• Perform quality assurance that catalogue metadata is correct and all titles registered
• Establish and maintain writer royalty system including contractual rates, client payment data
• Lead quarterly royalty runs including royalty processing and writer statement generation and associated payment runs
• Establish income tracking best processes alongside the label
• Maintain communication with all exploitation partners
• Lead communication with accountants regarding bookkeeping and taxes
• Assist in planning songwriting camps - both administrative (planning travel, scheduling sessions, etc.) and A&R (deciding which writers will attend and who should write with whom)
• Explore the synch, sheet music and education / tutorial markets, assessing to see where Aemeralds’ catalogue may have the best opportunities

What You Bring

• Minimum 2 years background in the music industry (publisher or society preferred)
• Excellent attention to detail
• High proficiency in Microsoft Office suite (Excel especially) and in general with large data sets
• Experience with asset management systems (Reprtoir, RightsHub, etc.), royalty payment systems (Curve, Rights’Up,, etc.), and/or publisher software (iMaestro) a plus
• A strategic mindset and confidence working with numbers and data
• Self-starter
• A passion for instrumental music and an instinct for identifying long-term artistic value
• Comfortable working digitally across time zones and cultures
• English a must, German very helpful, other languages a plus

Compensation

• Employment Type: Full-time, Permanent
• Base salary: €30-60k depending on experience
• Bonus system tied to business success