RBB Economics is an independent economics consultancy, focusing solely on competition law matters. We are one of the world’s leading competition economics practices, with 14 offices globally. Our work concerns all aspects of competition economics including mergers and acquisitions, market investigations, abuses of dominance, vertical agreements, joint ventures and collusive practices. We provide high quality, professional, independent advice, through the application of the latest advances in economic theory and econometric techniques.

The Office Administrator is responsible for carrying out administrative duties for RBB’s offices in Dusseldorf and Berlin. The role covers a range of activities and requires an ability to multi-task and communicate effectively with a range of contacts both internally (across the firm) and externally.

Reception/General Administration:

• Answer incoming phone calls and take messages for staff

• Receive office deliveries and arrange couriers

• Refill office stationery and kitchen supplies

• Meeting arrangements, room set up and catering orders

• Organising logistics and welcome for new starters

• Monitor email-boxes and respond promptly to requests

• General administrative support to Partners and staff as required

• Support to other offices in the absence of Office Managers as required

Office Facilities Management:

• Help keep the shared areas of the office in a tidy and professional order

• Find new suppliers, and manage contracts (e.g.: kitchen supplies, fruit delivery, plants, stationery)

Finance:

• Management of German invoices verification and records in coordination with the Finance team

• Coordinate the credit cards for the Partners in Germany

IT:

• Provide/order/install standard IT equipment (e.g. docking stations, screens) as required

• Co-ordinate on the above with IT team

• Oversee the general efficiency of office services

Marketing/Events Organisation:

• Support for marketing events organisation

• Support with updating German Clients Database in coordination with relevant staff

• Organisation/support for local social events for clients and staff Distribution of marketing materials

• Ordering business cards and branded products

• Ideally previous experience in an office administration role

• Effective written and verbal communication skills in both German and English

• Ability to be resourceful and proactive in dealing with issues which may arise

• Flexible and adaptable to a changing workload

• Ability to build relationships and liaise effectively across the firm and externally at all levels

• Strong team player but with the ability to work independently

• Strong organisational and time management skills; able to prioritise and multi-task effectively

• High degree of accuracy and attention to detail

• Skills in MS Office

• Permanent, full-time position

• 25 days holiday per year in addition to bank holidays

• Private medical insurance

• Travel insurance

• International exposure

• Supportive and encouraging environment

• A sociable, fun and enjoyable place to work

If you are interested in applying for this position, please provide your CV and Cover Letter, both written in English.