Key Responsibilities:

• Monitor and manage incoming and outgoing correspondence; coordinate responses and flag urgent or high-priority issues.

• Schedule appointments and manage the Director’s calendar; welcome visitors and manage general mailboxes.

• Coordinate and handle all travel arrangements for the division.

• Provide administrative support for meetings, conferences, workshops, and other events, including logistics and document preparation.

• Maintain efficient filing and reference systems; regularly update internal websites, databases, and other information management tools.

Required Skills and Qualifications:

• Full professional proficiency in both French and English (spoken and written) is essential.

• At least 3 years of proven experience in an administrative support role.

• Previous experience working in an international organization is an asset.

• Excellent organizational skills and attention to detail.

• Strong writing skills and proficiency with standard office software (e.g., MS Office Suite).

• High level of discretion and respect for confidentiality