Offshore Project Director Assistant – Document Management & Administration (ENG/RU) – m/w/d
Offshore Project Director Assistant – Document Management & Administration (ENG/RU) – m/w/d
Offshore Project Director Assistant – Document Management & Administration (ENG/RU) – m/w/d
Offshore Project Director Assistant – Document Management & Administration (ENG/RU) – m/w/d
Karl Schmidt Spedition GmbH
Post, Spedition
Heilbronn
- Art der Beschäftigung: Vollzeit
- 46.000 € – 63.000 € (von XING geschätzt)
- Vor Ort
Offshore Project Director Assistant – Document Management & Administration (ENG/RU) – m/w/d
Über diesen Job
Offshore Project Director Assistant – Document Management & Administration (ENG/RU) – m/w/d
- Karl Schmidt Spedition GmbH
- Heilbronn Stammhaus
We are a leading international engineering, procurement, and construction (EPC) company specializing in large-scale industrial and logistics projects. We are currently executing a major logistics complex as part of a petrochemical development, involving collaboration between our engineering office in Germany and the on-site team in Kazakhstan. This dynamic project environment is characterized by high technical standards, cross-cultural teamwork, and a strong commitment to safety and quality. Our company prides itself on a collaborative culture and a track record of delivering complex projects successfully, offering an environment where expertise and innovation are valued.
Your Tasks:
- Manage project documentation and correspondence (ENG/RU), maintain version control and filling.
- Organize meetings with European suppliers and perform administrative tasks, follow up on deadlines.
- Coordinate the Project Director’s calendar, meetings, travel arrangements, and cross-border logistics.
- Prepare meeting agendas, minutes of meetings, and action trackers and ensure timely follow-up.
- Translate and draft correspondence in ENG ↔ KAZ / RU with accuracy, clarity, and consistency.
- Liaise with HR, IT, and Finance teams regarding onboarding, system access, procurement requests, and expense handling.
- Handle confidential information with a high level of discretion and act as the first point of contact for the Project Director.
- Organize workshops and events; coordinate vendors and facilities for office operations.
Your Profile:
- Bachelor’s degree in Business Administration, Engineering, or a related field.
- 5+ years of executive or administrative support experience within international projects or engineering companies.
- Fluency in English and Kazakh/Russian; German is an advantage.
- Advanced MS Office skills; experience with EDMS tools (Microsoft/SharePoint/DocuSign).
- Strong organizational skills, discretion, and effective stakeholder communication.
Your Benefits:
- Location: Heilbronn, Germany; office-based engineering role within an international team.
- Contract: Minimum 3 years; 5/2 workweek; competitive compensation.
- Direct exposure to project leadership and to complex EPC governance.
- Professional development and a supportive, collaborative culture.
- Extenstive social benefits including holiday and Christmas bonuses
- Accident insurance
- Modern office facillities with efficient technology
- Free hot beverages and water
- Company parking
- 28 days of vacation
- Corporate benefits program
Get in touch with:
-
Ms. Nahm, Helene - Assistant to the Head of Technical Department
Tel.: +49 7131 947-366
