Senior Project Manager HR Programs (m/f/d)

Purpose & Overall Relevance for the Organization:

Manage and deliver projects for HR function and act as strategic advisor for People elements of cross-functional initiatives. Support the development and execution of the HR and People Strategy with a focus on managing specific projects within the HR project portfolio

Key Responsibilities:

Project Management

• Plan and lead projects from ideation to successful delivery in line with a new People Strategy and HR roadmap
• Manage every aspect of a project, including its planning, communication, risk assessment, and resources.
• Ensure full understanding of project scope to be able to design detailed project plans.
• Establish realistic goals and implement action plans for achieving set objectives
• Ensure availability of financial, material and human resources required to successfully complete a project
• Offer effective solutions in meeting set targets and satisfying business requirements
• Develop and implement project management programs which contain the details of a project
• Guide and direct project team members to ensure compliance with set standards, procedures, and guidelines for the flawless execution of project
• Manage the execution and completion of the defined project plan through effectively managing people, resources, and budget.
• Ensure resource availability and allocation
• Oversee the recruiting and orienting of project personnel to ensure a capable workforce
• Evaluate the progress of a project to detect limitations or faults in order to seek solutions to a more efficient process
• Ensure that all projects are delivered on-time, within scope and within budget
• Monitor the project variables (cost, effort, scope, etc.) against the project plan to implement corrective or preventative actions .
• Establish risk management to minimize and mitigate project risks; report and escalate to sponsors as needed
• Measure project performance using appropriate tools and techniques
• Develop internal communication strategies useful in ensuring communication between various departments of an organization
• Ensure compliance to project management standards, e.g. -PM methodology
• Establish and execute the project governance and present the project status to the steering committee and other relevant stakeholders
• Understand interdependencies between technology, operations and business needs; escalate dependency issues and co-create solutions
• Explore and identify use cases and opportunities in the utilization of Gen AI within the wider HR system and process landscape and project manage their implementations
• Drive and collaborate with HR stakeholders to ensure seamless integrations of new AI tools technologies into existing HR systems and workflows.
• Stay informed on emerging trends in Gen AI and assess their potential impact on HR programs and employee experience.
• Create transparency across key initiatives within the HR and People Strategies (i.e., about project goals, benefits, status quo vs. initial roadmap, resource bottlenecks etc.)
• Receive demand for & drive assessment of need for new initiatives, support from ideation to scoping management
• Conduct feasibility studies and oversee the selection of vendors
• Provide ad-hoc support for HR Leadership
• As needed, prepare annual budgets, schedule expenditure, and initiate corrective action to meet financial objectives

Key Relationships:

• HR Senior Leadership Team
• HR Partners
• Tech
• GBS
• Communications
• Talent Acquisition
• Finance
• Program Board
• Coordination Board

Knowledge, Skills and Abilities:

• Strong project management skills & ability to coordinate cross-functional project teams from concept to implementation, ideally on an international scale
• Proven leader with experience leading complex teams
• Excellent problem-solving skills; demonstrate the ability to apply project management principles and methodologies in seeking solutions to project problems.
• Excellent Interpersonal and communication skills across all levels
• Creative mind with story-telling skills; able to develop effective communication materials to support change management activities for our portfolio
• Demonstrated awareness and curiosity of Generative AI technologies and their potential applications in HR and how to translate it into practical solutions
• Specific Gen AI skills include use case identification, prompt engineering, tool familiarity , ethical AI awareness, and change enablement
• Strong strategic and tactical skills with the ability to focus on the details
• Excellent execution skills
• Customer/Consumer focus, service-mindset
• Experience working across multiple cultures; demonstrates global thinking
• International, cross-functional and intercultural experience
• Strong networking skills
• Fluent in English; ideally in other languages as well

Requisite Education and Experience / Minimum Qualifications:

• A degree from an accredited college or university
• Project management certification or demonstrated project management skills and experience
• Experience in area of digital HR with the implementation of the HCM system preferred
• Minimum 6-8 years progressive working experience in fast moving goods industry and/or consulting background
• Track record in project management and change management, preferably on a global scale in the HR space
• Experience in implementing Generative AI technologies is highly desirable.

Job Title: Senior Project Manager HR Programs (m/f/d)