Summary

#LI-Hybrid

Location: Austria, Schaftenau

Relocation Support: This role is based in Austria, Schaftenau. Novartis is unable to offer relocation support: please only apply if accessible.

As Team Head Admin (m/f/d), you'll lead a dynamic team of administrative professionals at our Schaftenau site, driving operational excellence across local and global Biologics functions. This role offers a unique opportunity to shape administrative processes, support senior leadership, and coordinate high-impact projects and events. If you're passionate about streamlining operations and empowering teams, this is your chance to make a meaningful difference at Novartis.

About the Role

Key Responsibilities:

• Lead and manage the administrative professionals team at the Schaftenau site.
• Coordinates and support the global Biologics leadership team with projects, events, and administrative tasks.
• Represent the team in the PSM extended leadership group.
• Provide general administrative support and maintain processes during team absences.
• Guide employees on organization-specific processes, guidelines, and services.
• Drive process optimization and implement new or improved procedures.
• Plan and execute administrative projects with defined scope and timelines.
• Oversee onboarding and supervision of new administrative staff and trainees.

Essential Requirements:

• Degree in administration, communication, marketing, or equivalent professional experience.
• Over 5 years in a similar role with strong knowledge of administrative processes and workflows.
• Proficient in Microsoft Office applications and digital collaboration tools.
• Fluent in English and German, both written and spoken.
• Proven problem-solving mindset with a focus on pragmatic, compliant solutions.
• Experience in cross-border collaboration and intercultural environments.
• Skilled in planning workshops, events, and coordinating external engagements.
• Demonstrated ability to lead initiatives and represent functions internally and externally.

You'll receive:

You can find everything you need to know about our benefits and rewards in the Novartis Life Handbook. https://www.novartis.com/careers/benefits-rewards

In addition to a market-competitive base salary, we offer an attractive incentive program, a modern company pension scheme, childcare facilities, learning and development opportunities as well as worldwide career possibilities within the Novartis group. In accordance with Austrian law, we are obliged to disclose the minimum salary as stated in the collective bargaining agreement. For this position the minimum salary is € 65,605.54 a year (on a full-time basis). The actual salary will be significantly higher, as we strive to maintain a competitive position in the market and consider your previous experience, qualifications and individual competencies.

Commitment to Diversity & Inclusion:

Novartis is committed to building an outstanding, inclusive working environment and diverse teams, representative of the patients and communities we serve.

Adjustments for Applicants with Disabilities

If because of a medical condition, physical disability or a neurodiverse condition you require an adjustment during the recruitment process, please reach out to disabilities.austria@novartis.com and let us know the nature of your request as well as your contact information. The support which we can provide will include advice on suitable positions as well as guidance at all stages of the application process. Austrian law provides candidates the opportunity to involve the local disability representative, Behindertenvertrauensperson (BVP), in the application process. If you would like to request this, please let us know in advance as a note on your CV.

Why Novartis: Helping people with disease and their families takes more than innovative science. It takes a community of smart, passionate people like you. Collaborating, supporting and inspiring each other. Combining to achieve breakthroughs that change patients' lives. Ready to create a brighter future together? https://www.novartis.com/about/strategy/people-and-culture

Join our Novartis Network: Not the right Novartis role for you? Sign up to our talent community to stay connected and learn about suitable career opportunities as soon as they come up: https://talentnetwork.novartis.com/network

Benefits and Rewards: Read our handbook to learn about all the ways we'll help you thrive personally and professionally: https://www.novartis.com/careers/benefits-rewards