Your tasks

• Maintain People Development's schedule of meetings and invites, ensure meetings are productive by making the preparations in advance.
• Support team members’ ongoing preparation and execution of large-scale global projects and scaling of people development processes / tools (e.g. Knowledge Transfer Community).
• Coordinate calendar appointments and scheduling needs.
• Coordinate daily logistics and take meeting notes for both in-person and virtual meetings / workshops / calls.
• Document, organize and maintain reference documents (e.g. templates, checklists and guides) so that they are easily accessed by the team members.
• Serve as a point of contact for external consultants, vendors, and stakeholders where necessary.

Your qualifications

• Enrolled student in Business Administration, Psychology, Change Management or a comparable field of studies
• Good organizational skills: Able to coordinate calendars, meetings, documents, and deadlines with precision; ensures nothing falls through the cracks through thoughtful prioritization and seamless execution.
• Tech-savvy: Proficient in tools such as MS Office and self-driven to learn new tools independently.
• Strong communication abilities: Serves as a clear, professional, and tactful liaison between People Development and internal, external consultants, and vendors.
• Adaptability and resilience: Comfortable navigating shifting priorities, last-minute changes, and unexpected challenges. Maintains composure under pressure and pivots quickly to find effective solutions.
• Self-starter and growth-mindset: Anticipates needs, solves problems before they arise, and takes initiative to learn, address problems / challenges or start tasks without needing constant supervision or external prompting, driven by internal ambition and a strong sense of ownership for achieving goals.
• Discretion and confidentiality: Trusted to handle sensitive information with integrity and professionalism.
• High proficiency in English is required.

Interested?