Munich, DE

What it's about

Partners Group seeks a dynamic receptionist to join our team in the Munich office. Our receptionist will act as the first point of contact for business partners, assist with office operations, and provide general administrative support. Our receptionist welcomes visitors and coordinates their arrivals, book conference rooms, answers and directs incoming calls, maintains common areas, responds to internal and external inquiries, works with external vendors to make sure inventory is delivered on time, and provides meeting and event support. The receptionist may also provide administrative support to senior staff.

Duties & Responsibilities

Reception/Welcome Area

• Cheerfully greet everyone who visits our office
• Offer and serve coffee or water to guests upon arrival
• Show guests to their meeting room, ensuring they have a positive experience
• Morning walk through communal areas, making sure that everything is tidy and organized
• Daily Outlook calendar review, making sure you understand where and when meetings are taking place and that the rooms are properly set up if requested
• Answer and action phone calls promptly, according to our defined standards
• Keep conference rooms stocked with water and snacks
• Announce clients to in-house meeting participants
• Provide concierge service for clients as needed (wi-fi access, taxi coordination, restaurant reservations, etc.)

Office Support:

• Manage issuance of security badges
• Maintain badge master spreadsheet
• Organize new hire welcome, badge and desk set-up
• Maintain distribution of incoming/outgoing mail
• Support in-house events with Office Manager as requested
• Help monitor Office Management inbox and route to Office Manager or respond appropriately
• Maintain office kitchen/pantry, tidy up and run dishwasher
• Re-stock printer with printing paper and ink cartridges
• Maintain regular office supplies: ordering and re-stocking all service centers
• Handle incoming and outgoing mail
• Conduct written and oral communication at the highest level of professionalism and integrity
• Other assigned tasks as necessary

Please be aware, fraudsters may pose as Partners Group recruiters. All g enuine representatives can be identified by a verified sign on their LinkedIn profiles. If you suspect fraud or have doubts, contact us immediately at hr@partnersgroup.com