AI:AT is a joint project of AIT and Advanced Computing Austria. It brings together top-level expertise in high-performance computing, artificial intelligence, and data ecosystems, creating an interdisciplinary innovation environment for research, development, start-ups, and industrial projects.

AI:AT – the AI Factory Austria – provides access to cutting-edge AI infrastructure, promotes trustworthy AI and ethical standards, and serves as a hub for networking with national and European partners. The goal is to work with partners from industry and public institutions to develop and implement forward-looking AI technologies and viable AI solutions.

As part of the collaboration within the AI Factory Austria, the Austrian Institute of Technology will delegate experts to the AI Factory Austria. For our location in Vienna, we are seeking a:

Project Coordination & Reporting

• Take responsibility for small, clearly defined projects (e.g., process improvements, event organization, internal documentation), and support project tasks, deliverables, and KPIs.
• Collect and consolidate timesheets for internal and external reporting, and support project controlling activities.
• Assist in managing service and contracts with companies, start-ups, and public institutions.
• Support in monitoring project timelines, and ensure deadlines are met.

Office & Administrative Support

• Handle general correspondence and administrative tasks.
• Prepare decision-making documents for management.
• Manage the internal ticketing system and resolve or forward requests.
• Identify opportunities to simplify, improve, and automate internal processes.
• Prepare onboarding materials and coordinate onboarding schedules.

Your qualifications:

• Currently enrolled in a university / FH study programme
• Confident in using Office tools (Excel, Power Query) and ability to quickly learn new software or digital tools
• Strong organizational skills and exceptional attention to detail
• Analytical mindset with the ability to structure information and solve problems independently
• Outgoing, positive attitude and confidence in interacting with team members
• Hands-on mentality — ready to support wherever needed and take initiative
• Ability to manage multiple tasks simultaneously and set clear priorities
• Interest in project and contract management, ideally in funded R&D projects (FFG, Horizon Europe, etc.)
• Professional English skills and good command of German
• Availability to work onsite, with the possibility of home-office hours upon agreement
• You should be eligible for working in Austria

What to expect:

• Start date: as soon as possible
• Duration: 6 months (in parallel to your studies), with flexibility to align with your academic progression. Extension of the contract could also be considered.
• Close collaboration with top national and international partners within the field of advanced AI and HPC technologies.
• The minimum gross annual salary on a full-time basis (38,5 h / week) according to the collective agreement is EUR 38.864,--.
• In addition to networking opportunities, the possibility to join several events, flexible working conditions (including home-office possibilities) and additional company benefits, you will be part of a highly innovative and agile environment, where you can take initiative and make an impact.

At AIT, diversity and inclusion are important to us. We want to inspire women in particular for our technical environment and welcome applications from women who are given preference if they have the same qualifications.

Please send us your application documents (CV, cover letter, certificates) online. #LI-DNI (do not ingest)