At Oxford Instruments, we enable the world’s leading industrial companies and scientific research communities to image, analyse and manipulate materials down to the atomic and molecular level. With a sixty-year history, and fourteen Queen’s Awards for Enterprise, our world-class products and technologies are helping our customers to address the greatest challenges of the 21st century.

Are you a proactive, detail-oriented professional with a passion for organization and a knack for creating seamless office operations? Oxford Instruments is looking for an enthusiastic Office Manager to join our regional team in Wiesbaden on a 2- year contract to oversee daily operations, coordinate facilities, and support our team in maintaining an efficient and welcoming workplace.

Your Role

As our Office Manager, you’ll take charge of:

• Office Management: Managing daily office functions, coordinating facilities repairs, maintaining supplies, and overseeing seating arrangements.
• Communication & Coordination: Serving as the central contact for internal and external stakeholders, including building management, clients, and vendors.
• Onboarding & Budgeting: Assisting with new employee onboarding and managing office budgets and expenses.
• Reception Duties: Ensuring a professional and welcoming environment for all visitors, organizing meetings, and maintaining common areas.
• General Support: Assisting executives with reports, events, and correspondence while ensuring adherence to health and safety policies.

What You Bring

• Experience: 1+ years in office management or administration, with a solid understanding of workflows and best practices.
• Bilingual proficiency in German and English (written and verbal).
• Advanced computer skills, especially in MS Office (Outlook, Excel, PowerPoint).
• Budget management and expense tracking experience.
• Strong organizational and coordination abilities.
• A proactive self-starter with a "can-do” attitude.
• Exceptional interpersonal and communication skills.
• Detail-oriented and skilled at building positive relationships.

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We are secure and innovative company, with an intercultural working environment and flat hierarchies. In addition to a competitive starting salary, and career development opportunities within a global organization, Oxford Instruments offers 30 days of vacation and good work-life balance.

If you’re ready to take the lead in creating a professional, organized, and welcoming office environment, we’d love to hear from you!

All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, or disability.

Note to recruitment agencies: Oxford Instruments operates a Preferred Supplier List, and we do not accept unsolicited agency CVs. Please do not forward candidate details in response to this advert, or to any Oxford Instruments employees or other company locations. Oxford Instruments is not responsible for any fees related to unsolicited CVs.