Medical Affairs Project Assistant (m/w/d)

Tasks:

• This role focuses on delivering administrative and operational support around strategic key opinion leader (KOL) engagements

• Congress activities, and digital initiatives in close collaboration with our Digital, Data & Technology (DD&T) team

• Planning and logistics for KOL activities (meetings, bookings)

• Documentation and reporting of engagement outcomes in alignment with compliance

• Act as the primary point of contact between Medical Affairs and DD&T

• Manage and maintain the DD&T Medical Affairs roadmap

• Support AI projects, website development, and other digital transformations

• Build and manage a comprehensive Congress Tracker to coordinate activities

• Oversee pre-, peri-, and post-congress communication (Emails, Science Day, briefings)

• Support integration of booth operations, KOL activities, symposiums, and sponsorship agreements

• Prepare KOL engagements if needed (scheduling, creation of bios, documentation)

• Negotiate and finalize agreements with medical societies (e.g., sponsorships)

• Project management of improvement plan of DRC 2.0 (vendor management, restructuring the content, write process/guidelines, aligning with content owners for new initiatives, communications)

• Own and drive the GMA dashboard metrics to evaluate the impact of Medical Affairs activities (KOL engagements, congresses, digital tools)

• Provide regular updates and performance reports to Medical Affairs leadership

Qualification:

• Bachelor’s degree in life sciences, business administration, or a related field.

• 2+ years in pharmaceutical, healthcare, or related industries, preferably in Medical Affairs or project management

• Strong project management and multitasking abilities

• Proficiency in digital platforms (e.g., Veeva insights, congress tools, DRC)

• Detail-oriented with strong organizational capabilities

• Ability to liaise effectively with cross-functional teams (Commercial, DD&T, external stakeholders)

• A proactive and solutions-driven mindset

• Collaborates with internal stakeholders, including Medical Affairs leadership, DD&T teams, Medial Affairs functions

• Requires flexibility for tight deadlines, and strong commitment to ethical standards

Requirements:

Start : 01.10.2025