Nhien TRAN

Provide perfectly secretary services to the Technical Service Manager (German): Ticket booking, accommodation, visa, expense reimbursement , for stafff & Group. Set up new process inventory to local software, stock in-stock out, inventory report. In charge of SAP,Citrix regarding technical service dep, aftersales, project. Responsible for and customs formalities. Maintain inventory control records. Coordinate with accounting to issue invoices, debit note for reimbursement from intercompany.

• Meet clients, clinics, talk gather information. • Ensure ongoing relations with clients, clinics, hospitals, consulates, business groups. • Help clients to make claims. • Update database. • Order brochures, clients leaflets and deliver to clinics, hospitals and prospective clients (hard & soft copies).

Register and follow up of labor contract, health, social insurance for staff. • Manage company’s stamp. • Maintain the holiday roster and worksheet of the General Director Dept. • Receive and answer all the international phone calls, incoming mails. • Make appointments for the GD, handle the agenda. • Book tickets, hotel, visas, accommodation for GD and visitors. *Monitor purchasing and stationary, equipment. *In charge of purchasing, customs formalities, update importation status.

Create work location, planning weekly working, type of jobs.

Purchasing via webshop (spare parts in the system of the Group, special in Germany)

Purchasing Posting working hours. Quality management. Posting services incomes, spare parts cost after sales. Debit and credit note issues.

Business letters in English. English for Secretaries.