• An internationally operating, innovative Swiss pharmaceutical company, a leader in its field
• Flexible working hours and extensive training opportunities
• A motivated multicultural team and environment

• Provides administrative support to clinical trial teams
• Facilitates communication between vendors by initiating conference calls/meetings
• Handles confidential information and communications with all levels of management in a professional manner
• Acts as liaison across departments and line functions to ensure proper communications/reporting practices
• Interacts with internal and external sources, often at the sr. management levels
• May be responsible for data tracking and managing logistics for large meetings (internal and external)
• Prepares routine and complex documents, and actively manages/organizes files
• Handles mailings and distribution of materials for clinical trial teams
• Responsible for coordinating with building services for maintenance requests
• Supports/enters data into specific systems when required (e.g., TimeSheet, BrassRing, CREDI/SUBWAY, HRCore, Concur and Horizon)
• Provides assistance and training to other administrative staff, as needed

• Bachelor’s degree or equivalent senior administrative experience preferred
• Languages: Fluent English (oral and written); German a nice to have
• Position requires intermediate to advanced administrative experience (minimum 7 years)
• May require advanced secretarial or advanced technical administrative education
• Ability to exercise independent discretion/judgment and solve complex problems
• Proficient with Microsoft Office programs including Word, Excel, PowerPoint, Outlook, Internet
• Previous experience with Concur, Ariba and Elance, strongly preferred
• Input to changes in work processes and work flow is often required
• Strong ability to support and adapt to changes within the organization
• Strong communication skills (both written and verbal)

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