Manager (f/m/d) Sync Licensing Administration

At BMG, we recognize the power of music and are dedicated to ensuring it thrives. We are a community of artists, songwriters, and partners, working together to create music and build lasting careers. Here, music creators find not just a business partner, but a trusted home where their work shapes culture and leaves a legacy. Together, we evolve and grow.

We believe that creativity flourishes when people feel they belong. That means building a culture where everyone can show up as themselves, contribute freely, and be treated with fairness and respect - whatever their background, identity, or life story. We’re committed to creating a workplace where individuality is valued, inclusion is intentional, and everyone has the chance to grow. All applicants to BMG will receive equal treatment regardless of age, disability, gender identity or expression, marital or civil partner status, pregnancy or maternity, race, colour, nationality, ethnic or national origin, religion or belief, sex, or sexual orientation.

Berlin

BMG Sync Licensing is responsible for handling all inbound synchronization requests from third party sync clients across all visual media including (but not limited to) Advertising, Film, Television, Video Games and Promos/Trailers. This is a fast-paced and dynamic team whose clientele includes film/tv studios, ad agencies, networks, production companies, video game developers, trailer houses, merch companies, law firms, music clearance houses, live stage theatrical production companies and more.

Your Mission

As a member of the Licensing Administration team, you would be responsible for various admin tasks involved in the successful preparation, issuance and closure of the sync licensing and payment process. In this role, your are responsible for closing out and wrapping up the sync licensing process, which involves preparing and issuing long-form synchronization license agreements and invoices, negotiating language issues within the licenses to BMG's standards/guidelines, collecting sync fee payments, and executing agreements, along with other department duties as appropriate.

This position is limited to 12 months.

What You'll Be Doing

• Efficiently issue licenses, amendments, addendums, and invoices, ensuring alignment from quote to confirmation
• Manage the administrative processing of bringing sync license requests to closure including, but not limited to, film, television, advertising, corporate, video games, print, grand rights, trailers, and online
• Respond to Licensees' revision requests in a timely, thorough, and effective manner, while following legal and template guidelines
• Diligently follow up on sync license fee payments, handling any additional vendor forms or POs to ensure timely receipt of payments. Document all processes and coordinate with other departments as needed
• Direct liaison with sync accounts receivable, finance and/or income tracking on past due receivables, items for collections, and thorough note taking for entire process
• Obtaining fully executed license agreements and bring process to closure, making sure documentation is clearly accessible to all who review the entry
  Cross-collaboration with Clearance/Negotiation team to ensure long-form agreement language and grant of rights are in line with quoted/approved language at Clearance stage
• Additional tasks as appropriate, including but not limited to oversight and/or facilitation of licensing admin reports and resources (e.g., weekly assignment reports, client list management, internal/external audits, template management, language and canned replies documentation, sync income tracking and recovery, systems training documentation, knowledge sharing initiatives, etc.)

What We Are Looking For

• Successfully completed a commercial or comparable education with experience in the music or media industry, ideally in the field of (music) licensing
• Knowledgeable and experienced with the license issuance process, including legal language, and ability to negotiate/respond appropriately and efficiently to license revision requests
• General knowledge of copyright laws and/or local societies
• Strong communication and coordination skills with internal and external partners, along with close collaboration with international Sync colleagues and with the ability to manage key information upward and outward
• Proficient in German and English (written and spoken)
• Team-oriented and thrives in a collaborative, productive environment
• Proficient in MS Office programs
• A well-structured, precise, and solution-oriented working style
• Service-oriented, conscientious, and possesses a friendly and confident demeanor
• Ability to multi-task effectively and work with relative autonomy

Now What's In It For You

• A modern office in the heart of Berlin and flexible options for remote work
• Numerous benefits such as a free BVG job ticket, a reduced-price membership for Urban Sports, company bike leasing, discounts for Bertelsmann employees, among others
• Ongoing training opportunities on our internal platforms BMG Campus and Bertelsmann University
• Long-term career opportunities for all employees
• A collaborative work environment with an open, appreciative community of people who all share the same passion for working with artists and songwriters
• Our unique corporate culture based on strong values and mutual support that make us a great team

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Ready to shape the future of music?

Founded in 2008, BMG reimagined the relationship between music companies, songwriters, and artists by offering fairer contracts, greater creative freedom, and unparalleled transparency in royalties and licensing. Now the fourth-largest music company in the world, BMG combines human creativity with cutting-edge technology to connect music with global audiences.

With 20 offices across 13 key markets, BMG represents more than three million songs and recordings, including some of the most iconic catalogs and works from leading artists and songwriters such as The Rolling Stones, Tina Turner, George Harrison, Blondie, and more. BMG is wholly owned and privately held by the international media, services, and education company Bertelsmann, whose other content businesses include the entertainment company RTL Group and the trade book publisher Penguin Random House.

Company: BMG RIGHTS MANAGEMENT GmbH

Country: Deutschland

State/Region: Berlin

City: Berlin

Postal Code: 10117

Job ID: 281633

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Berlin, BE, DE, 10117