Project and Office Coordinator (m/f/d)

• Support project managers in planning, tracking, and monitoring project progress
• Prepare project documentation, meeting agendas, minutes, and reports
• Assist in coordinating deadlines, deliverables, and communication between internal and external stakeholders
• Ensure projects remain on schedule by following up on action items
• Manage the day-to-day administrative tasks of the office
• Serve as the first point of contact for general inquiries and correspondence
• Maintain filing systems (digital and physical) and ensure accurate record-keeping
• Oversee office supplies and liaise with vendors for procurement and services
• Arrange and coordinate travel logistics, including flights, hotels, and transportation for executives
• Organize conferences, meetings, and company events, ensuring all details (venue, catering, materials, itineraries) are in place.
• Manage calendars, schedule meetings, and support executives with organizational tasks
• Draft and format correspondence, presentations, and reports
• Support onboarding of new team members and coordinate internal communications

• Proven experience in office coordination, administration, or project support roles
• Strong organizational and multitasking skills with excellent attention to detail
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) or similar tools
• Strong written and verbal communication skills
• Ability to work independently while supporting multiple stakeholders
• Discretion and professionalism in handling sensitive information
• Strong interpersonal skills and team spirit
• Flexibility and adaptability in a dynamic work environment.

• Interesting, varied and broad range of tasks in one of the largest real estate companies in Germany and Europe
• Good working atmosphere, communication culture "on a first-name basis” in an environment with flat hierarchies
• Individual training and coaching for professional and personal development in our Academy and with our in-house business coach
• Professionally equipped, in-house gym with trainers and courses at the headquarters in Berlin as well as fitness and health offers through the Wellhub platform at all external locations
• Comprehensive company health management and company pension scheme
• Support on the way to work through a subsidy for the use of public transport and the option of leasing a bicycle through Eurorad
• Modern IT equipment such as laptop and cell phone
• Mobility and flexibility through the use of pool cars and company cars to carry out tasks
• Flexible working hours and mobile working for an even better work-life balance
• Exciting virtual range of family-friendly benefits, including vacation programs, leisure and sports activities and consulting services with our partner company Voiio
• Opportunity to attend Bundesliga matches of FC Union Berlin, our favorite club
• Discounts in selected hotels worldwide with up to 30% on overnight stays and special conditions on food and drinks
• Employee discounts for special conditions in the areas of media, fashion, leisure, facilities and much more via a partner company
• Drinks and a selection of fruit