The Berlin Directorate is looking for a Facility Manager (f/m/d) for the Facility Management division (BEFM) in Berlin at the earliest possible date:

Facility Manager (f/m/d)

(Pay group 10 TVöD Bund/salary group A 10 BBesG, ID: BEFN2413, Job ID 1421200)

The position is open-ended.

The Bundesanstalt für Immobilienaufgaben (BImA) is the federal government's real estate service provider, which supports the real estate policy objectives of the federal government and provides the necessary land and buildings for almost all federal authorities. Accordingly, we are represented throughout Germany with over 7,000 employees and take care of a very broad and diverse real estate portfolio as well as the ecological use and maintenance of natural areas of the federal government. For these varied and responsible tasks, we are looking for innovative minds who think and act sustainably.

Our Facility Management division builds, operates and manages a complex portfolio with exciting and diverse properties - from the ministries in Berlin and Bonn, federal courts and research facilities to the buildings of customs, the Federal Police, the Federal Armed Forces and the Federal Agency for Technical Relief (THW). In dialog with our customers, we are shaping the path to climate-neutral real estate management.

We need you for this! Join us at BImA!

In property management, you will be responsible for the independent commercial management of so-called official properties of various federal authorities in Berlin. This includes managing infrastructural issues and the economic efficiency of the properties as well as responsibility for user satisfaction. For properties that we have rented and sublet to various federal authorities, you will also be in close contact with the owners of the property.

What are your main responsibilities?

• Property management including space and vacancy management, including
• Managing the economic efficiency of the properties as well as cost planning and control
• Carrying out economic feasibility studies, economic and financial planning
• Designing the property-related management concept and advising users and tenants
• Creating and updating the management concept
• Agreement of so-called service level agreements
• Development of concepts for cost optimization and optimal utilization of usable space
• Processing of legal matters, objections to service charge invoices and support in legal disputes, including monitoring deadlines
• Responsibility for rental/lease/utilization contract management, including contract and space management and controlling
• Assuming the BImA's position as owner, including, among other things
• Duties to ensure public safety, operator responsibility and contract management
• Processing tax matters and development contribution facts
• Processing of claims, assertion of insurance claims, enforcement of recourse claims
• Service charge accounting, among other things
• Account assignment of operating costs and other services
• Processing of objections/complaints and clarification of queries regarding service charge billing
• Property management, including
• Concluding, reviewing, implementing and terminating contracts in infrastructural building management
• Preparation of service descriptions for management and property-related contracts and contract management
• Preparation, implementation and follow-up of the annual property inventory as well as asset inventory and updating
• Final processing and verification of the factual accuracy of invoices and SAP documents

What do we expect?

Qualifications:

• Completed (technical) university education (Diploma [FH]/Bachelor) in business administration or real estate management or comparable qualification, e.g. completed three-year vocational training as a real estate agent (f/m/d) with several years of relevant professional experience

Professional skills:

• Several years of professional experience in property management/real estate management of sophisticated office space
• Comprehensive specialist knowledge (in particular tenancy, construction, contract and public procurement law as well as service charge accounting)
• Sound and comprehensive specialist knowledge in the field of property management/real estate management
• Good knowledge of the regulations and standards relevant to the area of responsibility, especially in contract law/lease contract law, BGB, HGB, Federal Budget Code (BHO), public procurement law (VOB, UVgO)
• Basic technical knowledge in the field of technical facility management desirable
• Practical experience in the implementation and coordination of construction measures
• Sound IT knowledge of Microsoft Office (especially Excel) is required
• SAP knowledge is desirable

Further:

• Thorough, careful and reliable way of working
• Strong organizational skills, ability to think and act economically
• Ability to familiarize yourself with changing areas of responsibility
• Good comprehension and strategic thinking
• Initiative and ability to work creatively and conceptually
• Ability to work independently, thoroughly, goal-oriented and on schedule, even with an increased workload
• Good verbal and written communication skills
• Customer/addressee-oriented behavior and goal-oriented negotiating skills
• Ability to work in a team, critical and interpersonal skills
• Good judgment, combined with the ability to make decisions and take responsibility
• Willingness to undergo further professional training
• Willingness to undergo an extended security check in accordance with § 9 SÜG (Security Check Act)*

* Special note: The prerequisite for filling the position is a successful extended security check in accordance with the Security Check Act (SÜG), which may also include the spouse/life partner. Please inform yourself about this in advance of your application, e.g. via the Federal Office for the Protection of the Constitution ( www.verfassungsschutz.de ).

What do we offer?

• An interesting and varied job with all the benefits of a large public employer
• Compatibility of family and career in the organization of working hours
• Possibility of renting an apartment from the federal housing stock
• Professional development opportunities and extensive training opportunities
• Company pension scheme
• Annual special payment in accordance with the applicable collective agreement provisions
• 30 days vacation per calendar year
• Health promotion courses and preventative measures
• Convenient location with public transportation
• Subsidy for the DeutschlandJobTicket (DJT)

Have we piqued your interest?

Notes:

Jobs at the Federal Real Estate Agency are generally also suitable for part-time employment. If corresponding applications are received, it will be checked for the respective job whether the part-time wishes can be met within the scope of the official possibilities (in particular requirements of the job, desired organization of part-time work).

Selection is based on suitability, aptitude and professional performance. We are particularly pleased to receive applications from severely disabled persons or persons of equal status and give them preference if they are equally qualified.

If a degree certificate is not yet available at the time of application, written proof of the module grades obtained to date must be enclosed.

If you have obtained a university degree abroad, please enclose proof of the equivalence of the degree with your application documents. Information on the recognition of international degrees can be found at the Central Office for Foreign Education (ZAB).

The Bundesanstalt für Immobilienaufgaben may not establish any new civil servant relationships. It is possible to take on persons who are civil servants for life (same status or next lower grade, but without a career change) with the approval of the Federal Ministry of Finance (BMF).