A Japanese IT company is seeking a German speaking Office Administrator to join their Düsseldorf office.
In this role, you will be responsible for ensuring the smooth-running of the office, supporting colleagues to maintain optimal productivity and efficiency.
The ideal candidate will have excellent organisational skills, strong communication abilities, and proficiency in MS Office.

YC46864

● (O) Eligible visa: Permanent residence, Spouse, Partner, Working holiday, Job Seeker, Chance Card
● (X) NOT eligible: Student visa, Requiring visa sponsorship
WORK TYPE: office-based (On-site attendance may be required during the probation period)
VISA SUPPORT: No
BENEFITS: Transportation allowance available, Bonus scheme available
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TYPE: full-time
WORKING HOURS: 8：30 - 17:00
SALARY: From €36k per annum (negotiable depending on experience)
START: Mid-October (negotiable)
LOCATION: Düsseldorf, Germany

Office Administrator Main Responsibilities:
● General office administration and correspondence management
● Manage and distribute information across the office and other group companies
● Receive and look after visitors, answer phone calls, and support daily operations
● Coordinate office activities to ensure efficiency and compliance with company policies
● Conduct all tasks related to sending/receiving parcels and special delivery mail
● Arrange logistics and courier services on behalf of coworkers
● Manage mobile phones, related contracts, and company vehicle arrangements including insurance renewals
● Conduct stock checks, replenish supplies, and order business cards for staff
● Maintain company records (staff, telephone, key lists, etc.) and office equipment
● Manage travel arrangements for upper management and support new starter processes
● Prepare timely reports and presentations as assigned
● Assist in planning and arranging events and liaise with directors on ad hoc requests
● Maintain regular communication with building management and landlords
● Act as first aider, fire warden, and evacuation helper
● Handle administrative tasks related to corporate insurance including documentation, contract updates, and claims support

Office Administrator Ideal Candidate:
● At least 2 years of experience in an office administration role
● Highly motivated, proactive, and calm under pressure
● Strong planning, organisational, and multitasking skills
● Excellent communication and interpersonal abilities
● Professional telephone and business manners
● Strong IT skills; proficient in MS Office (Word, Excel, PowerPoint)
● Business-level fluency in both English and German
● Japanese language skills beneficial; understanding of Japanese culture essential
● Ability to maintain confidentiality and work confidently with all levels of management and suppliers

** All applicants for the Office Administrator must have the right to work in the country as the Company is not able to offer visa support.