Team Assistant & Office Coordinator

Client:

A leading global financial services company with a long-established, boutique front office in Geneva. A vibrant, dynamic, and international environment. A client that Finders know well, allowing us to clearly explain the culture and working environment to any potentially suitable applicant.

Position:

This is a fantastic Office Assistant opportunity for a calm, well-presented, and poised individual to step into a permanent role as the face of a leading financial services company.

Accustomed to working in a corporate, international environment, you will be the first point of contact and play a key role in maintaining a polished and welcoming atmosphere. You’ll collaborate with a range of internal and external stakeholders.

If you thrive in a fast-paced, dynamic environment with an Anglo-Saxon working style, this could be the role for you! Fluency in French is essential.

In this highly varied role requiring strong organizational skills, resilience, and a positive attitude, you’ll support the Geneva Family Office team by ensuring smooth daily operations and efficient office coordination. Your responsibilities will also include managing office facilities, ordering supplies, and handling front-of-house duties.

Key Responsibilities and Duties:

Office Support

• Provide PA support to Relationship Managers, Directors, and Partners (diary management, calls, expense claims)
• Organize internal/external meetings, prepare board packs, and manage filing

Facilities

• Oversee office repairs and maintenance; liaise with landlords and contractors
• Maintain office supplies and ensure printers and canteen stocks remain operational

Visitors & Events

• Manage reception, organize refreshments, and coordinate visitor arrangements
• Assist in organizing internal and external events

Travel

• Arrange travel and process expense claims for senior team members

Anti-Money Laundering (AML)

• Assist with AML compliance, document updates, and risk assessments

Building Access

• Manage office access cards and keys, and track reallocations

Profile:

• Bilingual in English and French
• Proficient in the MS Office Suite
• Minimum 4+ years’ experience as a Team Assistant or Office Coordinator in a similar front-facing role
• Ideally experienced as the face of a Family Office or similar environment, with regular exposure to VIP clients (internal and external)
• Background in one of the following: Family Office, Asset Management, Private Banking, or 5-star Hospitality (experience in facilities management is a plus)
• Highly organized, discreet, proactive, and detail-oriented, with the ability to remain calm under pressure
• Excellent personal presentation
• Resilient and a team player, able to manage tasks independently with minimal supervision
• Already based in the Geneva region or Suisse-Romande, holding a valid Swiss work permit (frontalier applicants also accepted)

Why Apply?

This is a rare opportunity to join a prestigious, growing, long-established Family Office, in a dynamic, multi-cultural setting. You’ll work closely with a highly professional close-knit team, building on your experience and gaining exposure to a refined, and fast-paced environment. .

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