Leibniz Institute on Aging - Fritz Lipmann Institute (FLI), Jena

The Leibniz Institute on Aging - Fritz Lipmann Institute (FLI) in Jena is a federal and state government-funded research institute and member of the Leibniz Association (Leibniz-Gemeinschaft). FLI’ s internationally visible and highly competitive research is focused on understanding the mechanisms of aging and associated age-related diseases. Scientists from over 40 countries are currently investigating the molecular mechanisms of aging and the occurrence of age-related diseases. Our aim is to create the basis for new approaches in medicine as a way to improve the health of the elderly (www.leibniz-fli.de).

We are looking for a Team Assistant (m/f/x) in part time with English language qualifications to join us as soon as possible:

Team Assistant (m/f/x)

As a Team Assistant (m/f/x), you will support the researchers in administrative and organizational processes. In this central interface function, you will be very familiar with the administrative processes of the FLI and work closely with the administrative departments. Through your support, you will make a significant contribution to smooth research operations and help us to successfully fulfill our mission.

Your tasks

• Handling of administrative, organizational and communication tasks as well as correspondence in German and English
• Planning and organization of business trips for researchers, as well as appointment management
• Support in recruiting and onboarding new employees in the research groups
• Organization of colloquia and guest researcher stays
• Organization of scientific meetings and lectures, including budget planning
• Language mediation, translations and taking minutes of meetings in German or English
• Maintenance of databases with scientific performance data
• Digitization and archiving of documents
• Collaboration in the optimization of processes

Your qualifications

• Required are social and methodological skills (problem analysis, conceptual and solution-oriented working methods, working methodology, etc.), which are usually acquired through at least 3 years of training or a Bachelor's study - coupled with a demonstrable interest in administrative processes and office management
• Professional experience in a comparable position, ideally in a research institution or university
• Very good English language skills, at least B2 level
• Experience in event organization and profound user knowledge of digital data processing, ideally experience with databases
• Intercultural competence, ability to work in a team and strong organizational and communication skills

You don't think your profile fits? For example, because you are just starting your career? Describe your motivation and apply anyway!

We offer

• A varied and versatile job in a motivated team that will provide you with optimal support and guidance during your induction - as well as an international working environment embedded in the Beutenberg Campus in Jena
• Employment contract in accordance with the collective agreement for the public service of the federal states (TV-L) with long-term prospects. The position is to be filled on a part-time basis with 20 hours per week (a 4-day working week is possible).
• Remuneration according to TV-L depending on qualifications and experience, additional annual special payment (Christmas bonus) 30 working days holiday per calendar year, two days off on 24/31 December, performance bonus system and attractive company pension scheme with the Versorgungsanstalt des Bundes und der Länder (VBL)
• Flexible working time models: flexitime, mobile work depending on the job tasks, a family-friendly working environment that enables a healthy work-life balance, company health management
• Promoting talent is a matter of concern to us: We provide support for various qualification and further training opportunities, digital learning platforms with numerous different online courses can be used

Application