Job description

• Manage a complex and constantly evolving calendar, including scheduling of meetings in multiple geographies (Europe, Middle East, Asia Pacific).
• Act as gatekeeper for the Executive, ensuring effective prioritization, timely decision-making, and smooth communication across departments and with external partners.
• Coordinate and prepare Board meetings, including drafting agendas, producing Board packs, circulating materials, taking minutes, and liaising with external advisors when needed.
• Plan and execute corporate events, internal meetings, client functions, and executive seminars, ensuring impeccable logistics and delivery.
• Organize international travel itineraries, including visas, accommodations, briefings, and detailed travel packs.
• Handle personal matters with the utmost discretion when required.

• Prepare, edit, and refine presentations and briefing documents for internal and external meetings.
• Collect, consolidate, and validate contributions from global functions and regional teams.
• Draft speeches, talking points, and correspondence for the Executive’s interventions at corporate and public events.
• Ensure all materials are accurate, well-structured, and aligned with corporate messaging.

• Support special projects involving business analysis, organizational topics, financial insights, and cross-functional coordination.
• Act as an interface with internal teams or external consultants, ensuring deadlines are met and information flows are efficient.
• Contribute to the implementation of operational improvements and executive initiatives.

• Significant experience as an Executive Assistant supporting a CEO or equivalent C-suite executive in large, complex multinational organizations.
• Proven ability to manage highly confidential information with discretion and integrity.
• Strong background in coordinating senior-level meetings, Board activities, and high-impact corporate events.
• Excellent command of English (Italian is a strong plus); exceptional verbal and written communication skills.
• Advanced proficiency in preparing presentations, reports, and executive documents.

• Exceptional organizational skills, with a methodical, structured, and detail-oriented approach.
• Resilient, proactive, and able to thrive in environments characterized by ambiguity, changing priorities, and demanding schedules.
• High emotional intelligence with excellent relationship-building skills across all levels of the organization.
• Capable of exercising sound judgment, anticipating needs, and managing delicate or sensitive situations with tact.
• Able to apply "the gentle art of saying no” while maintaining positive and professional relationships.
• Flexible, discreet, diplomatic, and solution-oriented.