Executive Assistant (Hybrid; m/f/x/d; 80-100%)

Are you a detail-oriented professional with exceptional organizational skills looking to support senior leadership in a dynamic international environment? Join our team as an Executive Assistant and become the backbone of our executive operations, enabling smooth business functioning while developing your career in a global organization.

About the Role

As an Executive Assistant in our Munich office, you'll provide comprehensive support to our Head of Market Unit Germany and our Leadership team, ensuring efficient daily operations while managing complex calendars, communications, and projects with professionalism and discretion.

Key Responsibilities

• Calendar Management - Coordinate complex scheduling, meetings, and appointments while anticipating and resolving conflicts proactively
• Communication Support - Draft, edit, and distribute professional correspondence, presentations, and reports on behalf of the executive
• Travel Coordination - Arrange comprehensive travel itineraries including flights, accommodations, and meeting schedules with attention to preferences and requirements
• Meeting Facilitation - Prepare agendas, take minutes, and ensure follow-up actions are tracked and completed for executive and team meetings
• Document Management - Maintain organized digital and physical filing systems for efficient information retrieval and compliance
• Stakeholder Relations - Serve as the first point of contact for internal and external stakeholders, representing the executive with professionalism and diplomacy
• Project Support - Assist with special projects, research, and initiatives as needed, providing administrative coordination and follow-up
• Expense Management - Process expense reports and manage administrative budgets accurately and efficiently

About the Team

You will report to the Head Market Unit Germany, Swiss Re Corporate Solutions. The team is responsible for driving business strategy and operations in the German market, focusing on providing innovative risk solutions and maintaining strong client relationships throughout the region.

About You

You are a proactive and resourceful professional who thrives in a fast-paced environment. You demonstrate exceptional discretion with confidential information and have a talent for anticipating needs before they arise. Your excellent interpersonal skills allow you to build relationships with stakeholders at all levels, and you take pride in delivering high-quality support that enables executives to perform at their best.

We are looking for candidates who meet these requirements:

• Proven experience as an Executive Assistant supporting senior management
• Excellent written and verbal communication skills in both German and English
• Advanced proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint)
• Demonstrated ability to manage confidential information with discretion and professionalism
• Strong organizational skills with the ability to prioritize tasks and manage multiple deadlines

These are additional nice to haves:

• Experience in the insurance or financial services industry
• Knowledge of corporate governance practices and procedures
• Experience coordinating international meetings and events
• Proficiency in additional languages
• Experience with digital collaboration tools and project management software

For Germany, the base salary range for the junior Executive Assistant position is between EUR 51.000 and EUR 85.000 and for the Executive Assistant position between 64.000 EUR and 106.000 EUR for a full-time role.

The specific salary offered considers:

• the requirements, scope, complexity and responsibilities of the role

• the applicant's own profile including education/qualifications, expertise, specialisation, skills and experience

In the situation where you do not meet all the requirements or you significantly exceed these, the offered salary may be below or above the advertised range. In addition to your base salary, you may be eligible for additional rewards and benefits including an attractive performance-based annual bonus.