Our client is a commercial-stage specialty pharmaceutical company dedicated to improving patient access to orphan medicines across Europe. Their mission is to ensure that patients with rare diseases receive innovative treatments, regardless of their location.

The company collaborates with research-based biopharmaceutical originators, offering end-to-end commercialization and distribution partnerships to unlock the full potential of orphan medicines in European markets. By acquiring, licensing, or distributing approved or late-stage medications, the company navigates the complexities and costs associated with bringing these treatments to diverse European countries.

• Executive-level organizational and administrative support for the Head of Commercial and Head of Medical Affairs
• Planning, coordination, and follow-up of complex internal and external events (e.g. workshops, congresses, advisory boards)
• Full responsibility for event-related contract management and coordination with Legal, Compliance, and Finance
• Proactive compliance management within a regulated pharmaceutical environment
• Close collaboration with external agencies, hotels, venues, and other service providers
• Proactive identification of requirements, risks, and dependencies across executive activities
• Strong transfer capability: translating information, decisions, and changes into concrete actions across multiple workstreams
• Independent management of projects and special assignments with full accountability
• Continuous improvement of administrative processes, workflows, and executive support structures
• Handling of highly sensitive information with absolute confidentiality and discretion

• Completed commercial training or degree (e.g. Office Management, Business Administration, Management Assistance)
• Several years of experience as an Executive Assistant, Senior Office Assistant, or in a comparable executive support role
• Experience in a regulated environment (pharmaceuticals, healthcare, medtech) strongly preferred
• Proven experience in contract management and coordination with external service providers
• Excellent MS Office skills (Outlook, PowerPoint, Excel, Word)
• Very good German and English skills, written and spoken
• Exceptional anticipation skills and the ability to act independently without explicit instruction
• Strong transfer capability and systems thinking — recognizing consequences before they arise
• End-to-end ownership mindset with high accountability
• Ability to think several steps ahead and manage topics holistically
• High attention to detail combined with executive-level judgment
• Confident, professional demeanor with excellent communication skills
• Resilience, flexibility, and composure in a fast-paced executive environment

• A start-up atmosphere with flat hierarchies and a collaborative culture
• Remote work flexibility combined with regular in-person team days
• Competitive salary package and long-term career development opportunities