Administrative Assistant (m/w/d)

Tasks :

• Regularly review messages received into a particular email mailbox

• Review messages against a checklist to determine if they are complete and should be routed to a signatory, and determine (using the checklist) who the appropriate signatory would be

• Print out such messages with their attachments and provide them to the signatory with the signature pages tagged

• Move messages which are not ready for signature to a separate folder

• Retrieve signed documents and deliver them to Reception for further handling

• Retrieve original signed documents mailed to the company from Reception, scan and send them to a list of recipients provided by the manager, upload the scan to a database, and appropriately file the originals in the Archive located on the bottom floor of the office

• Organize the existing documents in the Archive

• Such other administrative tasks as may be reasonably requested by the manager

• Typing, filing, answering phones, scheduling, calendaring, record keeping, coordinating meetings and conferences, obtaining supplies and/or sorting/distributing mail

• May work on special projects to include recording, compiling, retrieving, reporting and analysing information

Qualification:

• Must be able to multi-task and Prioritise

• Strong communication skills and Organisational skills are required

• Proficiency with MS Office required

• Works with moderate work direction, and can identify issues/problems but may need assistance in resolving

Requirements:

Location : Lucerne, Switzerland