JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Facilities Assistant (m/f/d)

In this role you will be responsible for providing support to assist the Team in Customer Service including accounting & finance, administration tasks and covering reception. This role would be ideally suited to someone who is able to demonstrate a high levels of customer service at all times.

Responsibilities:

• Supporting the Team by taking care of administrative tasks as
• Coordinating appointments client – suppliers- inhouse technicians - Landlords
• Responsible for the archiving and filing of documents
• Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner
• Ensure prompt and accurate process of POE (Utilities) and NON-POE invoices
• Keep various work documents up to date
• Adapting to various communication platforms and software systems and applications to be able to use them effectively in the daily work.
• Ensure strict adherence to contractual KPIs and SLAs
• Demonstrate permanent high level of security awareness, knowledge of emergency evacuation procedures, procedures for visits from local authorities as well as general Health & Safety
• Understand & actively support JLL’s Quality Management program

Your Skills & Experience:

• The ability to work independently and also within a team across multiple geographies.
• Self-motivated and Flexible - able to adapt to rapidly changing situations.
• Goal-oriented - able to focus on meeting all performance targets.
• A strong communicator - strong verbal & written communication skills (English & local language)
• Able to interact with the general client staff & vendors with ease.
• Demonstrate a proactive & professional approach to customer service and have a customer-oriented attitude.

Our offer

• Working together at eye level
• Space for personal growth, not only for work
• Acknowledgement of achievements
• The opportunity to enhance your skills and advance your career locally as well as regionally

Help shape JLL

We look forward to receiving your application, stating your earliest possible starting date and your salary expectations.

Please understand that paper applications cannot be accepted and, due to reasons of data protection, will be destroyed.

Jones Lang LaSalle SE

Your contact:

Stefanie Korte

stefanie.korte@jll.com

Location:

On-site –Vienna, AUT

Job Tags:

Hiring

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle ("JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at accomodationrequest@am.jll.com . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.