IT Indirect Procurement

• End-to-End IT Procurement Management : Oversee the complete procurement lifecycle for IT-related goods and services - including hardware, software, licenses, and support contracts - ensuring alignment with organizational needs and timelines.
• Vendor Negotiation & Contracting : Lead negotiations with IT vendors and service providers to secure favorable terms, pricing, and service levels. Ensure all contracts are compliant with internal policies and legal requirements.
• Procurement Planning & Forecasting : Collaborate with IT and finance teams to forecast procurement needs, plan budgets, and align purchases with project timelines and strategic initiatives.
• Order Fulfillment & Delivery Oversight : Track and manage the delivery of IT assets and services, ensuring timely receipt, quality assurance, and resolution of any delivery discrepancies or performance issues.
• Compliance & Risk Management : Ensure all procurement activities adhere to internal controls, audit requirements, and data security standards. Proactively identify and mitigate procurement-related risks.
• CAPEX Tracking & Reporting : Maintain accurate and up-to-date records of procurement transactions and capital expenditures (CAPEX), supporting financial transparency and audit readiness.
• Stakeholder Coordination : Serve as the liaison between IT, finance, legal, and vendors to streamline procurement processes, resolve issues, and ensure stakeholder satisfaction

Co-ordination of Administration work :

• Oversee daily administrative operations of the organization.
• Coordinate meetings, appointments, and travel arrangements.
• Manage office supplies and equipment.
• Assist in the preparation of reports and presentations.

Facility Management:

• Ensure the maintenance and upkeep of office facilities.
• Coordinate with service providers for repairs and maintenance, quotation process etc
• Implement safety and security protocols.
• Manage space allocation and office layout planning.

Supporting Head of Organization:

• Provide administrative support to the head of the organization.
• Assist in scheduling and calendar management.
• Prepare and organize documents for meetings.
• Handle confidential information with discretion.
• Contribute to ongoing research on key Org initiatives to provide relevant insights that aid the Head of Organization in driving key deliverables

Expertise you have to bring in along with;

• Bachelor's degree in Business Administration, Management, or related field.
• Proven experience (total 10+ years) in procurement, administration, and facility management.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite and procurement software

• This role demands excellent organizational skills, attention to detail, and the ability to multitask effectively.
• Negotiation skill
• Analytical skill

We Offer

• We have a very free culture, inspiring employees to involve in various activities of their interests.
• Our flexible working models will allow you to combine private interests with work.
• Employee Connect, Engagement events and feedback culture enhances our reach and gives us an opportunity to continuously improve.
• Performance and appreciation awards.
• Sports activities and Klib Library to energize you.
• We proudly do encourage diversity and inclusion in thoughts and in spirit.
• A winner of GreenCo Gold and other various ISO certifications, we encourage you to inhibit the same to contribute in a much greener tomorrow!
• We do aspire to be Great Place to Work soon to provide you an enticing career with us.