At Julius Baer, we celebrate and value the individual qualities you bring, enabling you to be impactful, to be entrepreneurial, to be empowered, and to create value beyond wealth. Let’s shape the future of wealth management together.

The Experienced Buyer (IT SW & HW) will plan, coordinate, manage and execute medium-complexity, medium-risk sourcing and procurement events, with primary focus on the IT software & hardware purchasing categories, and for locations in Switzerland and the EMEA region, in line with global and location-specific procurement and category strategies, business and stakeholder needs, savings, compliance, and risk mitigation requirements. The role will be responsible for defining and delivering cost-effective, timely, compliant, innovative, appropriately incentive-aligned supply solutions (new and renewal) of medium spend. The Experienced Buyer will collaborate proactively with, and take direction from, all relevant stakeholders, incl. requestors, (Senior) Sourcing Leads, other subject matter experts, and suppliers. In this role, the ability to establish credibility with internal IT and non-IT stake-holders and to influence them to embrace change is of high importance. It is crucial to possess a good understanding of the IT SW / HW regional and global supply market and to provide commercial and contractual leadership to identify opportunities for cost, supply and performance optimization. In close alignment with applicable (Senior) Sourcing Leads and Line Manager, the Experienced Buyer will also support supplier performance monitoring and contract remediation activities, fulsome supply base, spend and other analysis and reporting, plus continuous improvement activities and projects.
This role will report to the Head of Global Procurement Delivery, CHE & EMEA.

YOUR CHALLENGE

Category sourcing and procurement (primary focus: IT SW & HW), including, a.o:

• Fulsomely advises requisitioners on all relevant procurement aspects (buying channels, purchasing process, suppliers, forms, templates, minimum requirements, etc.)

• Based on strong category insights, conceives and executes adequate sourcing plans and approaches for assigned sourcings & requisitions, in alignment with requisitioners and (Senior) Sourcing Leads. Seeks adequate collaboration

• Prioritizes and advances sourcings and procurement steps appropriately. Monitors them frequently, ensuring full status transparency until successful closure

• Solicits, assesses and negotiates suitable commercial frameworks, associated pricings, KPIs and SLAs based on operational guidelines + business objectives

• Validates and negotiates contract legal terms & conditions for adequate risk mitigation and compliance

• Independently executes bidding/ sourcing, contracting and procurement process within parameters pre-agreed with applicable (Senior) Sourcing Lead

• Enables and delivers major supply cost reductions

• Conducts advanced spend analysis, and reports cost savings and avoidance

• Informs (Senior) Sourcing Lead and line manager of relevant procure-to-pay issues, policy and/ or sourcing process violations

• Liaises with requestors, (Senior) Sourcing Leads, SMEs, line manager, suppliers to resolve operational plus more complex procure-to-pay related queries and issues

• Communicates and shares procurement-relevant information with team members

Supplier management, performance monitoring and reporting, including, a.o:

• Informs (Senior) Sourcing Lead and Line Manager of systemic supplier performance issues, supply contract/ other supplier violations, and proposes solutions

• Identifies, pre-qualifies, and collaboratively finalizes suitable sources of supply

• Gathers, analyzes, feeds back and incorporates supplier and market pricing trends

• Fosters effective supplier relationships. Keeps abreast of market conditions
  

Procurement operations, including, a.o:

• Conducts analysis of contracts, prior sourcings and procurements to identify possible re-sourcing priorities, and presents cases to (Senior) Sourcing Lead

• Ensures up-to-date, clear documentations, data confidentiality and integrity

• Publishes monthly and ad-hoc analyses + reports, incl. activity tracking & reports

• Collaborates with Line Manager on special projects and continuous improvement

• Covers absences of Buyers and Spot Buyers (and, selectively, of Line Manager)

• Manages purchase requisitions, orders, master vendor data, etc

YOUR PROFILE

• Completed commercial diploma or degree in (technical) business administration, preferably in purchasing/ supply chain related subject

• 5-7 years experience of working in sourcing, procurement and contracting roles, with hands-on commercial + contractual negotiations and requisition-to-order exposure in IT SW & HW spend categories, preferably within a financial institution

• Supplier relationship management and sourcing category execution experience

• Demonstrated history of exemplary values + behaviours, including, without limitation, integrity standards, respect, due care & diligence, treating people fairly, management of confidentiality, conflicts of interest, adequate risk management, compliance with applicable laws & regulations, competence, continuous development. Looks for win-wins

• Team player who is open-minded, hands-on, action-oriented, and solution-focused

• An adaptable mindset to navigate through changes and to strive during, and actively contribute to, transition, transformation, and continuous improvement

• Strong ability to prioritize + to handle fluctuating demands and changing priorities

• Eagerness to continuously learn, face and shape new sourcing and procurement challenges

• Self-disciplined and structured. Loyal and discrete. Courteous and tenacious at same time

• Self-starter. Proactive. Works independently + delivers reliably against deadlines

• Ability to ‘connect dots’. Sees ‘bigger picture’. Anticipates and communicates proactively

• Able to interpret + apply rules, processes, intents, with necessary attention to detail

• Critical thinker with strong analytical mindset and excellent problem-solving skills

• Very good business communication skills in written and spoken German and English

• Strong working knowledge of MS Excel (Pivots, Power Query), Word, PowerPoint

• Vast experience and skills in pertinent Source-to-Contract/ Procure-to-Pay tools
  

Preferred

• Recognised industry professional qualification (CIPS, CPA, CIMA or similar)

• Demonstrated active participation in a recognized procurement/ sourcing association

• Sell-side experience a plus, e.g., software vendor sales, software reseller

• SAP SRM/ SAP MM. MS Tableau or PowerBI or dB or programming experience a plus

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