Join a trailblazing biotech on the cutting edge of science and technology.

Proclinical is seeking an Office Manager & Executive Assistant to join our client's team in Zug, Switzerland. This role focuses on ensuring the efficient operation of our office and providing administrative support to EMEA functional leaders.

Please note that to be considered for this role you must have the right to work in this location or hold an EU passport.

Responsibilities:

• Oversee the smooth running of the Zug office, including vendor management, utilities, invoices, taxes, and landlord coordination.
• Manage office services by organizing operations, controlling correspondences, designing filing systems, reviewing supply requisitions, and assigning clerical functions.
• Monitor and order office supplies, manage vendors, and handle contracting and purchase orders in collaboration with legal, procurement, and finance teams.
• Support department-wide activities such as travel coordination, scheduling large group meetings, and arranging cost-effective venues and accommodations.
• Provide executive administrative support for Heads of Functions based in Switzerland, including travel and meeting arrangements.

Key Skills and Requirements:

• Highly organized, proactive, and detail-oriented.
• Experience in office management systems and procedures.
• Excellent time management skills with the ability to multitask and prioritize work.
• Strong attention to detail and problem-solving skills.
• Professional proficiency in English and German, both oral and written.
• Knowledge of the pharmaceutical industry and related SOP systems.
• Proficient in MS Office, particularly Excel

If you are having difficulty in applying or if you have any questions, please contact Ed Little at e.little@proclinical.com.

Apply Now:

If you are interested in applying to this exciting opportunity, then please click 'Apply' or to speak to one of our specialists please request a call back at the top of this page.

Proclinical is a leading life sciences recruiter focused on finding exceptional people and matching them with the finest positions across the globe. Proclinical is acting as an Employment Agency in relation to this vacancy.

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