Karen Whyte

Executive Secretary – COO, CFO, Sr VP Operations, VP Product Assurance, Training & Engineering staff - Maintained busy calendars and made all travel arrangements and last minute changes for executive staff, and for US and International visitors, which included air, hotel, limousine, cell phone rentals and restaurant reservations. - Coordinated on-site and off-site meetings, making sure all necessary equipment and catering was set up, as well as prepared all Powerpoint presentations. - Screened all phone

Administrative Assistant – VP of New Business and VP of Affinity Services - In charge of keeping the calendars in Outlook by accepting and setting up meetings with both internal and external participants. - Took care of all travel arrangements, registration for conventions and classes, and submitted receipts and expense reports for all expenses incurred. - Put together monthly business reviews on Power Point slides. - Collected updates on

Administrative Assistant – Director of Sales, 2 Regional Mgrs., 2 Marketing Mgrs. and 20 Account Executives - Performed all types of word processing, which included designing and creating forms, graphs, charts, reports, deal sheets and presentations for both Sales and Marketing. - Kept the sales department and involved parties up to date through Lotus Notes on the latest product launches, deal sheets, competitive pricing, etc. - Coordinated all details for National Sales Meetings, which included all deci

Administrative Associate – Q.A. Manager., Q.C. Supv., 4 Q.A. Engineers and 10 Manufacturing. Svcs. Engineers - Performed word processing, which included constructing charts, graphs, letters and weekly/monthly reports on all data collected during testing. - Developed reports to be reviewed by management prior to the release of new products. - Prepared semi-annual and annual budgets for both Q.A. and Q.C. - Scheduled and prepared all departmental performance reviews and objectives. - Organized managem

Sr. Sales Secretary – Sales Manager, 5 Account Executives and 5 Engineers - Performed all word processing on a MacIntosh. - In charge of answering phones, ordering supplies and brochures, typing letters, filing, faxing and e-mailing. - Tracked and followed up on purchase orders for each Sales Rep. - Monitored all vacation time and expense reports for the office.

Executive Secretary – CEO, VP and administrative support for the company - Performed all typing, faxing, telexing, copying, mailing. - Greeted all guests and made them feel comfortable in the conference room. - Made all travel arrangements for trips and optical shows which included renting furniture and booth space. - Answered the phone and took orders from optical offices.