The Administrative Assistant , supports the Communications & Marketing team by contributing to public affairs, event coordination, and administrative processes . This role offers practical exposure to international collaboration and academic publishing within a structured and supportive environment.

As part of our commitment to fostering a collaborative team environment, this role requires working fully on-site.

Tasks & Responsibilities

• Support the coordination of editor agreements and administrative processes

• Help organize conferences and networking events (research, logistics, follow-ups)

• Assist with reports, presentations, and internal communication

• Track tasks, tickets, and open items across teams

• Support outreach and networking activities

• You will communicate primarily in English, our corporate language.

Requirements

• Student Status : Currently enrolled in a university or higher education institution

• Language Skills : Fluent in English (C1); German (C1) is also required

• Technical Skills : Confident use of MS Office and digital tools for document management

• Strong organizational and communication skills

• Keen attention to detail and a proactive, team-oriented mindset

What we offer

• Salary : CHF 25.00 per hour (gross)

• Professional Development : Gain hands-on experience in legal processes and compliance

• Flexible Schedule : Designed to fit your academic commitments

• Dynamic Environment : A friendly and international team

• Fringe Benefits : Premium insurance coverage paid by MDPI, daily breakfast, monthly team lunches, annual team-building event

If you are interested in this position, we look forward to receiving:

• A resume (EN) including personal information, past & current education,

• Copy of ID and Diplomas

• If available: reference letters and certificates.

About MDPI

Headquartered in Switzerland, MDPI is a fully Open Access publisher with a portfolio of more than 500 journals across all scientific disciplines. To date, MDPI has published the works of over 4.5 million researchers , collaborating with an extensive network of academic institutions and scientific societies worldwide. Above all, MDPI is committed to ensuring that high-quality research is freely accessible to readers across the globe.

Initiatives

At MDPI, we develop and maintain various platforms in order to better serve the scientific community. Please find here-below a list of our main platforms: