At MoodysNWC , we’re looking for a proactive, adaptable, and highly organized Operations Specialist who thrives on keeping people, processes, and priorities moving. You’ll own the details, support the big picture, and make sure nothing slips through the cracks in our fast-paced consulting environment.

This is a hybrid role based in Bellevue, WA , requiring a minimum of 3 in-office days per week . The Operations Specialist will report to the HR & Operations Manager.

What You’ll Own

Operations & Office Management

• You’re the hub of logistics and daily operations.
• Manage office supplies, mail, and IT equipment inventory
• Ensure new hires are fully set up before Day 1 with laptops, workspace, system access, and welcome materials
• Run new hire orientation to ensure a smooth onboarding experience
• Coordinate conference room bookings and in-office schedules
• Manage the operations inbox—triage requests and direct them appropriately
• Track recurring internal tasks and deadlines, helping leadership stay on top of what’s next
• Compile and share a regular report of upcoming deliverables, deadlines, and operational tasks with the leadership team to support visibility and accountability
• Attend key internal meetings and take/distribute notes and action items
• Plan and coordinate internal events, team offsites, and client appreciation efforts
• Support travel booking and logistics for senior leaders
• Coordinate with vendors and manage basic service relationships
• Handle administrative tasks such as filing, document prep, and collecting signatures

People & HR Support

• You’ll help maintain the systems and culture that keep our team thriving.
• Maintain accurate employee records and documentation
• Support benefits administration and respond to employee policy questions
• Assist with onboarding and offboarding logistics
• Support internal engagement initiatives and team-building efforts

Client & Financial Operations Support

• You’ll help ensure our client operations and internal workflows stay tight and organized.
• Track deliverables and milestone dates across client engagements
• Support invoice coordination, expense tracking, and financial documentation in collaboration with the finance team
• Prepare light internal reports and status updates when needed

Executive & Calendar Support

• You’ll be a steady hand behind the scenes.
• Schedule meetings and coordinate calendars for senior leaders
• Prepare agendas, materials, and follow-ups for key internal meetings
• Various tasks as assigned to support the leadership team

You’ll Thrive Here If You…

• Have a strong sense of ownership and initiative—you notice problems before they become problems
• Communicate clearly and know how to manage up
• Are comfortable juggling multiple responsibilities and shifting priorities
• Have a sharp eye for detail but can also think a few steps ahead
• Enjoy being helpful and creating order in fast-paced environments

Qualifications

• 5–7 years of experience in operations, client management, HR, office coordination, or administrative support
• Strong written and verbal communication skills
• Tech-savvy and a fast learner; proficient in Microsoft Office and GSuite
• Discretion and professionalism in handling confidential information
• Bonus: experience working in consulting, professional services, or startup environments

Perks & Benefits

• Benefits: Full medical, dental, and vision coverage, PTO accrual – up to 40 hours per year.
• Hybrid schedule (minimum 3 in-office days per week), standard working hours (i.e., 8 am – 5pm PST, with necessity to flex hours up/down based on business need)
• Variety, visibility, and opportunity to grow with the company

About us:

Moodys NWC is a result-driven management consulting firm headquartered in the Seattle metropolitan area. We specialize in best-fit consulting based on client needs, with a focus on all aspects of digital product management. We have an active role that we are looking to assist our premier client with and are looking for an experienced consultant with the right set of values. For us, personality fit is paramount. We are looking for self-starters who are experienced but flexible in their approach and have a customer-focused outlook. Our consultants go above and beyond, focus on the end goal, and do what it takes to deliver the desired results. If you are someone who fits the above job description, then please look at the specific opportunity and let us know why you are a good fit for Moodys NWC.

Our compensation reflects the cost of labor across several US geographic markets. The salary for this position ranges from $60k/yr in our lowest geographic market up to $75k/yr in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience. Other forms of compensation are offered in the form of medical, vision, and dental benefits. Moodys NWC believes in a culture of diversity, acceptance, and belonging.

We are committed to being an equal opportunity employer and hiring without discrimination, including based on race, color, creed, national origin, sex, marital status, age, sexual orientation, gender identity, disability, medical status, or veteran status. Moodys NWC complies with federal and state disability laws and makes reasonable accommodations for applicants and candidates with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, please submit a contact form here: https://moodysnwc.com/contact-us/

Diversity, Equity & Inclusion

MoodysNWC is an equal opportunity employer. We believe diversity drives innovation, and we are committed to creating a workplace where everyone feels seen, heard, and supported.