Who we are

Helsing is a defence AI company. Our mission is to protect our democracies. We aim to achieve technological leadership, so that open societies can continue to make sovereign decisions and control their ethical standards. As democracies, we believe we have a special responsibility to be thoughtful about the development and deployment of powerful technologies like AI. We take this responsibility seriously.

We are an ambitious and committed team of engineers, AI specialists and customer-facing programme managers. We are looking for mission-driven people to join our European teams – and apply their skills to solve the most complex and impactful problems. We embrace an open and transparent culture that welcomes healthy debates on the use of technology in defence, its benefits, and its ethical implications.

The role

As Workplace Manager, you will be a key figure in shaping the environment of our Berlin office. This role involves not just the day-to-day running of our facilities, but also project managing our new office project. You will be responsible for the overall effectiveness, safety, and employee experience within Helsing's Berlin facilities. You will play a crucial part in fostering a productive, inclusive, and collaborative atmosphere for your colleagues and Helsing's customers.

The day-to-day

• New Office Project Management: Coordination, and execution of opening Helsing's new Berlin office, including vendor negotiation, space planning, and overseeing the move to ensure minimal disruption.

• Dynamic Space Planning: Continuously assess and adapt office layouts and space allocation to support evolving team structures and changing project needs, ensuring an optimal environment for collaboration and focus.

• Reception & Guest Experience: Own the front-of-house experience, ensuring all visitors, partners, and candidates receive a warm, professional, and secure welcome that reflects Helsing's culture

• Health, Safety & Environmental (HSE) Compliance: Take ownership of HSE compliance for all Helsing GmbH facilities, working with landlords and implementing necessary programs to ensure a safe and secure environment

• Budget & Vendor Management: Manage the Berlin office and facility budget, including all related project costs, and oversee relationships with suppliers and contractors

• Team & Culture: Help to create a warm and inclusive atmosphere for all Helsing employees, partners, and customers through well-managed facilities and organised events

• Daily Operations: Oversee the smooth day-to-day running of the office, including maintenance, office systems, and supplies

You should apply if you

• Have proven experience in workplace or facilities management, including significant project management experience with office moves or build-outs

• Possess a strong knowledge of, or keen interest in, German Health, Safety & Environmental regulations, ideally within a secure environment

• Demonstrate exceptional organizational and project management skills, with the ability to manage multiple priorities in a fast-paced setting

• Are a strategic thinker with a talent for problem-solving and relationship-building

• Embody our core values: ownership, initiative, dedication to mission, speed, and inclusiveness

• Are a high-performer who is collaborative, humble, and thrives on new challenges

• Are fluent in both German and English

• This role is based in our Berlin office 5 days a week

Note: We operate in an industry where women, as well as other minority groups, are systematically under-represented. We encourage you to apply even if you don’t meet all the listed qualifications; ability and impact cannot be summarised in a few bullet points.

Join Helsing and work with world-leading experts in their fields

• Helsing’s work is important. You’ll be directly contributing to the protection of democratic countries while balancing both ethical and geopolitical concerns

• The work is unique. We operate in a domain that has highly unusual technical requirements and constraints, and where robustness, safety, and ethical considerations are vital. You will face unique Engineering and AI challenges that make a meaningful impact in the world

• Our work frequently takes us right up to the state of the art in technical innovation, be it reinforcement learning, distributed systems, generative AI, or deployment infrastructure. The defence industry is entering the most exciting phase of the technological development curve. Advances in our field of world are not incremental: Helsing is part of, and often leading, historic leaps forward

• In our domain, success is a matter of order-of-magnitude improvements and novel capabilities. This means we take bets, aim high, and focus on big opportunities. Despite being a relatively young company, Helsing has already been selected for multiple significant government contracts

• We actively encourage healthy, proactive, and diverse debate internally about what we do and how we choose to do it. Teams and individual engineers are trusted (and encouraged) to practise responsible autonomy and critical thinking, and to focus on outcomes, not conformity. At Helsing you will have a say in how we (and you!) work, the opportunity to engage on what does and doesn’t work, and to take ownership of aspects of our culture that you care deeply about

What we offer

• A focus on outcomes, not time-tracking

• Competitive compensation and stock options

• Relocation support

• Social and education allowances

• Regular company events and all-hands to bring together employees as one team across Europe

Helsing is an equal opportunities employer. We are committed to equal employment opportunity regardless of race, religion, sexual orientation, age, marital status, disability or gender identity. Please do not submit personal data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, data concerning your health, or data concerning your sexual orientation.