The position is to be filled as soon as possible to cover a period of sick leave. It is initially limited to one year, with the possibility of extension. Employment location will be Bonn, Germany.

As Team Lead Procurement HQ & Internal Services, you will ensure that the processes and tasks of both the Internal Service & Procurement HQ teams run smoothly by taking on team coordination, managing information and communication across the board. You will at as local project lead for buidling management related assessments and during the further digitalization of tools and processes in the HQ procurement domain.

Your responsibilities

• Manage and develop the Procurement Officers and Internal Services team, covering facility management, reception, property administration and student assistants.

• Provide technical coordination and guidance to the Procurement Officers, including overseeing the development and review of procurement guidelines, policies, templates and process visualizations, and ensuring that relevant information is readily available.

• Coordinate with the Team Lead Procurement & Logistics International to align comparable procurement processes and ensure coherence and efficiency.

• Build employees’ procurement skills by organizing virtual and in-person training in collaboration with the Procurement HQ team.

• Advise internal clients on technical suitability, compatibility, delivery times and pricing, including concept development and material selection where applicable.

• Procure goods and services for HQ in line with internal clients’ requirements, taking sustainability criteria into account.

• Independently manage the full procurement cycle, including obtaining and evaluating quotations, coordinating with internal clients, awarding contracts, conducting quality checks, processing invoices through Doxis and documenting transactions in SAP.

• Support colleagues in procuring goods and services in line with defined specifications and requirements.

• Contribute to digitalization projects and the introduction of new departmental software, including testing functions and supporting colleagues in using tools such as Doxis.

• Review and approve purchase orders above the defined threshold, ensuring economic efficiency and compliance with delegated approval authority.

• Organize and oversee day-to-day Internal Services operations.

• Plan, organize and coordinate expansion and renovation works at properties managed by WHH, in collaboration with the Internal Services team.

• Oversee tendering processes and cooperation with Internal Services providers, and maintain the framework agreement database.

• Incorporate sustainability criteria into the selection of Internal Services providers and suppliers and into decisions on building alterations.

• Develop a concept for broader use of the Bonn property by external companies and organizations, in collaboration with Finance and Legal & Compliance.

Your profile

• A university degree in a relevant field or a comparable qualification.

• Several years of relevant professional experience in procurement, internal services or a related field.

• Experience in project management, including developing business cases and conducting feasibility studies.

• An affinity for digital solutions and the ability to identify and implement process improvements.

• The ability to think strategically and translate organizational priorities into practical action.

• The ability to use data and analysis to inform decisions and encourage evidence-based decision-making within the team.

• Very good written and spoken German and English.

• Fair Compensation: A fair and equal remuneration based on a transparent salary scale.
• Work-Life Balance: Enjoy flexible working arrangements to support a balanced lifestyle.
• Modern & Agile Work Environment: Be part of a forward thinking organization that fully embraces digitalization and innovation across all areas.
• Personal & Professional Growth: Access diverse learning and development opportunities to advance your career.
• Team: Join our dedicated and diverse teams, where passion, expertise, and joy come together to create a better world.

In addition, Welthungerhilfe offers numerous other benefits, which are listed under Our benefits.