Your Responsibilities

To further strengthen ISTA’s long-term institutional growth and strategic initiatives, the unit of Fundraising and Development has recently been established. The unit’s goal is to enhance the institute’s external engagement by building strong relationships with partners from the private and public sectors, supporting the acquisition of competitive donations, and identifying new collaboration opportunities. Currently we are looking for an Assistant who will support us with the following tasks:

• Professional assistance in all aspects of administration (e.g., time scheduling, travel management, etc.)
• Assisting in identifying, contacting, and nurturing donors and stakeholders
• Administration of databases and CRM systems focused on donors and stakeholders
• Organization and preparation of donor and stakeholder events, visits, and meetings
• Project management support, including task coordination, timeline tracking, and follow-up with stakeholders
• Budget controlling support, including tracking expenditures, maintaining overviews, and preparing basic reports for the unit
• Basic document editing and design in CANVA, including formatting and preparation of materials in line with institutional standards
• English and German correspondence with internal and external stakeholders
• Provide a bridge for smooth communication between different stakeholders and ensure efficient office operations (including support for guests and visitors)

Your Profile

• Previous working experience with universities, research institutions, foundation, ministries or similar
• Experience with external relations support, including professional communication with donors, partners, and alumni
• Prior exposure to stakeholder stewardship, high-level events and/or institutional communications is a plus
• Excellent written and communication skills in German and English required with strong text writing and editing abilities
• Experience working with CRM or structured databases
• Digital affinity and familiarity with tools such as CANVA or other communication platforms are an asset
• Solid project management skills and a structured, proactive work style
• Basic controlling or budget monitoring skills are considered an advantage
• Strong team player with excellent organizational skills
• High degree of hands-on mentality and service orientation
• Proven discretion and ability to handle confidential information with sensitivity