Your Responsibilities

The Grant Office of ISTA supports the application and management of research projects funded by public and private funding bodies. The dynamic expansion of our projects has opened up the need for additional support within the team to manage multi-partner research projects in cooperation with scientific coordinators.

• Management of multi-partner project(s) in close cooperation with scientific project coordinator(s)
• Establishing research project management processes
• Developing project governance processes related to communication, documentation, and reporting
• Project financial and administrative progress monitoring, including coordination, preparation and processing of technical project reports
• Support with project audits and reviews
• Keep abreast of, and ensure compliance with institutional rules as well as specific funder requirements
• Organization of project meetings (incl. minutes taking), workshops and conferences
• Support with planning and lead with implementation of dissemination, communication, and outreach activities in close cooperation with ISTA (and partner) communication channels

Your Profile

• University degree, ideally PhD in a field of research present on campus; preferably with a focus on artificial intelligence or computer science
• Several years of work experience in an international academic environment; good understanding of topics and concepts related to science and research
• Demonstrated professional experience in providing management support to large-scale interdisciplinary research projects, including partner coordination, financial planning, forecasting, budgeting, and reporting
• Fluent in both English and German (working languages)
• Excellent interpersonal and communication skills on all levels; ability to communicate in a professional manner with diverse stakeholders
• Excellent organizational and priority setting skills
• Adaptability to manage diverse tasks and shift between responsibilities as needed