Your Tasks

• You will take over general office organisation tasks and provide administrative support for day-to-day operations.
• You will manage the central switchboard and handle written and telephone communication with customers and business partners.
• You will handle general correspondence and manage daily incoming and outgoing mail.
• You will maintain calendars for executives and teams.
• You will plan and coordinate meetings, workshops, conferences, and internal events.
• You will book and process expenses for business travel.
• You will be responsible for the procurement and management of office supplies, including inventory management.
• You will process incoming and outgoing invoices as well as payment reminders and expenses.
• You will conduct background research.
• You will be responsible for recruiting and providing support for HR activities.
• You will support the sales team as well as the management teams.

What You Should Bring

• Completed commercial vocational training with professional experience.
• Proficiency in using office software (LibreOffice, MS Office, etc.).
• Very good German skills; good English skills are desirable.
• Basic knowledge of accounting/administration is an advantage.
• A structured, diligent way of working and good communication skills.
• Team spirit, a service-oriented mindset, and personal initiative.

What We Offer You

• An attractive remuneration package.
• 29 days of holiday per year.
• Occasional remote work (Home Office) days possible.
• Free drinks.
• A client base that is open to creative solutions.
• A culture of open doors and flat hierarchies.
• Family-friendliness: We live work-life balance through flexitime and support you in harmonising professional and family life.
• Team events, e.g., games nights, summer parties, and Christmas celebrations.
• Team members who are competent, friendly, and internationally minded.
• A range of tasks with responsible activities where you can work and make decisions independently.
• Exchange and learning, e.g., internal knowledge-sharing presentations and two get-togethers a year where we work on a specific topic as a team.
• Further training opportunities to support your professional development.

About Us

Do you want to work on exciting projects with a diverse range of clients? Then you’ve come to the right place! We are an IT service provider that supports small and medium-sized enterprises (SMEs) from consultancy to implementation and the operation of application systems, thereby driving digitalisation in German companies. We always provide manufacturer-independent advice with the goal of achieving the greatest possible benefit for our customers.

We think forward and internationally, act European, and are tolerant and open-minded. We are critical and welcome change where it is indicated and appropriate. Our focus is on "doing” for the benefit of the company and the community. For us, "grumbling” means: constructive, proactive, goal-oriented, and agile promotion of professional improvement.

Interested? Here’s what happens next!

Send us your application documents using our application form below. All you need is your CV. We would also love for you to explain why you want to work with us: Why do we suit you, and why do you suit us? A short three-liner is enough for us. If you have any questions, feel free to write to: recruiting@initos.com

With the appropriate qualifications and commitment to further training, a follow-on position in specialised roles such as accounting, training organisation, process consulting, or project management within our company is certainly conceivable.

Join our team and help us shape the future!

Department: Back Office

Starting Date: 01.07.2026

Type: min. 30 h / week (Part-time or Full-time)

Contract Duration: Fixed-term until 31.03.2028 (Maternity leave cover followed by parental leave cover)

Location: Magdeburg