Job Title: Office Coordinator

Department: Corporate

Reporting To: Regional Director, Human Resources

Employment Type: Full Time

Location: Philadelphia

Overview:

The ideal candidate for this role is outgoing, personable, reliable, responsible, and detailed-oritned. The Office Coordinator focuses on employee engagements, client relationships, and office management. Must be available to work on-site at Philadelphia HQ, Monday through Friday.

Responsibilities

What You'll Do:

Office Operations & Facility Management:
• Primary Point of Contact: Serve as the lead liaison for Philadelphia-based Corporate and Broadcast staff.
• Building & Vendor Liaison: Manage relationships with building management and external vendors to coordinate maintenance, cleaning scheudles, and facilty repairs.
• Space Management: Maintain and update seating charts for Philadelphia based corporate and broadcast seats, ensuring efficient space utilization.
• Resource Management: Oversee office supply inventory and maintain kitchen cleanliness and functionality.
• Mail & Logistics: Direct the sorting, delivery, and unpacking of all incoming mail and packages.

Employee Experience & Onboarding:
• Onboarding Coordination: Manage the end-to-end ''new hire'' experience, including desk setup and coordination with the IT, Security, and Building teams for access and local amenities.
• Culture Champion: Lead ''1 Thing'' sustainability initiatives, wellness programs, and internal help-desk support to enhance the workplace environment.
• Internal Communications: Act as the central hub for office-wide communications, drafting and distributing updates regarding holidays, special events, and general announcements.

Guest Relations & High-Profile Hospitality:
• VIP Concierge: Provide ''white-glove'' concierge services for radio guests and celbrities, coordinating closely with station management.
• Visitor Security & Safety: Act as the primary safety coordinator for all high-profile guests, ensuring building security and relevant internal staff are notified of arrivals.
• Tour Coordination: Manage special guest arrivals and assign/conduct office tours as required.

Evening & Meeting Coordination:
• Master Calendar Management: Serve as the gatekeeper for the calendar of events, preventing scheudling overlaps and ensuring leadership (SVP/MM and Department Heads) are fully briefed.
• Event Production: Partner with event owners to ensure excellenece in the planning and execution of all internal activities and maintenance needs around office events.
• Conference Room Oversight: Manage room schedules and maintain a working knowledge of all integrated A/V and conference room equipment.

Administrative Excellence:
• Reception Leadership: Perform and oversee all receptionist duties, including professional call screening and routing.
• Administrative Support: Execute general office inquiries and provide high-level administrative support to ensure smooth daily operations.

Qualifications

More About You:

Required:
• Adaptability: High energy and the ability to thrive in a fast-paced, dynamic environment.
• Interpersonal Skills: Proven ability to collaborate effectively with a multilevel workforce and diverse personailities.
• Communication: Exceptional written and verbal communication skills.
• Problem-Solving: Strong track record as a multifaceted problem solver.
• Technical Proficiency: Professional experience with G-Suite and Slack.
• Organization: Superior time management skills with a strict attention to detail.
• Execution: Ability to priotiize tasks effectively and work independently with minimal supervision.
• Physical Ability: Capactiy to lift and move items weighing 20-30 lbs.

Preferred:
• Experience: 1 years in an administrative role or previous office coordinator experience.
• Education: Bachelor's degree or equivalent experience.