To support the management, we are looking for a structured and assertive Executive Assistant with a strong administrative focus.
The position includes classic executive assistant duties as well as administrative tasks in the areas of human resources and preparatory accounting.

Rostock, full-time, permanent

Key Responsibilities:

Accounting / Finance

• Support in accounting and preparatory bookkeeping
• Review, allocation, and forwarding of incoming invoices
• Preparation of documents for the external tax consultancy
• Reconciliation of open items and clarification of accounting-related queries
• Representation in accounting during absences
• Maintenance and filing of accounting-relevant documents

Executive Assistance & Administration

• Administrative support of the management in day-to-day business
• Organization and preparation of meetings (including room setup, beverages, and catering)
• General office organization and special administrative tasks
• Administrative HR tasks (e.g. preparation of contracts, certificates, maintenance of personnel files)
• General correspondence and written communication as instructed by the management

Your profile:

• Completed commercial training or a comparable qualification
• Experience in accounting or preparatory bookkeeping
• Several years of experience in an administrative or assistant role
• Structured, reliable, and service-oriented working style
• Confident use of MS Office
• Discretion, resilience, and loyalty towards the management
  

Your Benefits:

• Permanent employment contract with a competitive, industry-standard salary
• Employer-supported savings scheme
• A varied and challenging role with a high level of responsibility
• A culture based on honesty, respect and mutual appreciation
• Strong commitment to your professional and personal development
• The position is generally suitable for part-time work
• Excellent transport links and free on-site parking
• Subsidy for a company bicycle scheme or public transport ticket
• An attractive location close to the Sea, offering a wide range of dining options and convenient local amenities