Work Schedule: The standard 40-hour work schedule is Monday - Friday, 8:00 am - 5:00 pm; variations to this schedule, or flexible work arrangements, can be proposed and are subject to approval by HR and relevant supervisors. This position is on-call for emergencies outside of regular working hours.

Work Location:

Salary Range:

Position Overview:

Reporting to the Vice-President of Finance/CFO, the Assistant Vice-President, Facilities provides campus-wide leadership for the strategic direction, planning, and stewardship of the University's physical infrastructure. The portfolio includes campus operations, capital planning and delivery, facilities design, maintenance and utilities, sustainability, digital enablement, and the evolution of the campus master plan.

The AVP leads a diverse workforce of skilled professionals and is accountable for service delivery, operational performance, and financial stewardship across the facilities portfolio. This role works in close partnership with academic and administrative leaders, students, government, and community stakeholders to ensure facilities strategies directly support institutional priorities.

This role is deeply collaborative, engaging with academic and administrative leaders, students, government partners, and community stakeholders to ensure that facilities planning, and operations align with institutional priorities and support a thriving, inclusive campus experience.

Essential Job Duties:

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Enterprise and Strategic Leadership.

• Champion a bold, future-focused vision for Facilities Management that aligns with the College's mission, values, and long-term goals.

• Lead cross institutional initiatives that integrate facilities planning with academic, research, and community engagement strategies.

• Establish enterprise facilities governance frameworks, policies, and standards.

• Guide organizational design, workforce planning, and change initiatives to strengthen service delivery and engagement.

• Serve as a trusted advisor to the President's Leadership Team on infrastructure policy, risk, and strategic investment.

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Operational Excellence.

• Drive continuous improvement across facilities operations through process optimization, technology adoption, and performance measurement.

• Establish and monitor KPIs to ensure service quality and operational effectiveness.

• Lead digital transformation initiatives, including smart campus technologies and data driven- decision making.

• Champion innovation in campus design, integrating emerging technologies and evolving pedagogical needs.

• Oversee emergency preparedness, business continuity, and resilience of critical infrastructure.

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Infrastructure Maintenance and Development.

• Coordinate the college's facilities planning, space management, engineering, design, and supervision of construction and remodeling projects.

• Prioritize capital investments using condition assessments, utilization data, and risk-based analysis.

• Serve as primary resource to planning committees for individual building projects.

• Lead integrated planning efforts for the maintenance, repair, renovation, and renewal of current and future campus facilities and physical infrastructure.

• Maintain appropriate and up to date facility records to inform infrastructure planning.

• Advise VP/CFO and collaboratively participate in the development of the capital budget.

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Administrative Management and Leadership.

• Design and implement an effective staffing structure to accomplish the work of the facilities operation including grounds, custodial, energy management, and crafts/mechanical trades.

• Oversee all facilities related budgets, including operating, maintenance, and capital expenditures.

• Lead long range financial forecasting, asset reinvestment planning, and cost optimization strategies.

• Ensure procurement and vendor management practices deliver value, manage risk, and align with institutional objectives.

• Review and evaluate departmental goals, objectives, policies and procedures for continuous improvement opportunities.

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Safe and Welcoming Campus.

• Ensure compliance with all relevant health, safety, environmental, and building regulations.

• Develop and maintain risk mitigation strategies for facilities operations and capital projects.

• Advance inclusive design, accessibility, and universal design standards across campus infrastructure.

• Support, respect, and commit to embracing diverse backgrounds, values, and points of view to build a strong and inclusive community.

Supervision Received and Exercised:

• Reports to the Vice President for Business and Finance and Chief Financial Officer.

• This position supervises staff.

Required Qualifications:

Education: Bachelor's degree, or equivalent work experience; maintain a valid driver's license and meet St. Olaf College driver authorization criteria with a satisfactory driving record.

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6+ years of supervisory experience or demonstrated leadership skills/abilities.

Bachelor's Degree and/or Master's Degree in Planning, Architecture, Engineering, or Facilities Management.

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Experience: Experience in a higher education, hospital, health care, school district, or corporate campus setting. Understanding of the broad range of challenges and issues the Facilities department needs to address (construction, custodial, landcare, utilities, and maintenance).

Skills That Will Ensure Success in the Role:

• Proven ability to lead organizational change and manage complex, multi-stakeholder projects.

• Strong financial acumen, including budgeting, forecasting, and cost control.

• Exceptional communication, negotiation, and relationship building skills.

• Strategic thinker with the ability to align facilities operations with institutional priorities.

• Ability to lead diverse teams and foster a culture of accountability, collaboration, and service excellence.

• Capacity to manage competing priorities in a dynamic environment.

• Commitment to building a culture of welcoming and belonging, and sustainability.

Prerequisites:

• Employment in this position is conditioned upon successful completion of a background check which may include: criminal background checks, reference checks, verification of work history, verification of any required academic credentials, licenses, and/or certifications, a motor vehicle check, verification of DOT certification, a credit check, employment eligibility verification, and/or a pre-employment physical. Whether a background check is deemed successfully completed will be at the sole discretion of St. Olaf College. Please note, St. Olaf College reserves the right to conduct periodic background checks at its sole discretion.

Disclaimer:

• This position may require you to report early, stay late or work different shifts depending on staffing levels. It may also require you to perform all essential job functions whenever needed and during campus emergencies when necessary.

• This job description is for general information purposes. It is not intended to list all duties and responsibilities of the position. This job description is subject to change at any time by St. Olaf College, with or without prior notice.

• Review of applications begins immediately and continues until the hire is complete. We accept only online applications.

About Us

https://www.stolaf.edu/multimedia/play/?p=1380

Founded in 1874, http://wp.stolaf.edu/ is a residential, coeducational liberal arts college with approximately 3,000 students and 800 faculty and staff. The college is located on a picturesque 300-acre campus in Northfield, Minnesota, a vibrant, historic river town of 20,000 located 45 minutes south of culturally rich and diverse Minneapolis and St. Paul.

The college offers an academically rigorous, nationally ranked liberal arts education that fosters the development of the whole person in mind, body, and spirit and emphasizes learning in an inclusive and globally engaged community. We encourage applications from candidates committed to multicultural understanding and the enrichment of our diverse community.

The college offers a comprehensive benefits package, including a 9% retirement match, contributions to eligible employees' health savings accounts, a significant tuition discount (up to a 90% reduction) at ACM, GLCA, and ELCA colleges and universities for employees' children, and generous paid time off. For a full review of the college's benefits, please see the summary of our benefits here:https://wp.stolaf.edu/hr/benefits/https://wp.stolaf.edu/hr/benefits/

To provide a safe and secure educational environment, St. Olaf College verifies the accuracy of all credentials presented by applicants and conducts a criminal background check on every new hire.

A summary of the Flexible Work Policy for staff: https://wp.stolaf.edu/hr/flexible-work-policy/

A link to our Community and Belonging page: https://wp.stolaf.edu/equity-inclusion/

A virtual campus tour: https://www.stolaf.edu/multimedia/play/?p=483

An overview of Northfield: https://wp.stolaf.edu/admissions/visit/northfield/

An overview of the Twin Cities: https://wp.stolaf.edu/admissions/visit/twincities/

For Staff Application Assistance:

hrstaff@stolaf.edu

507-786-3068

For Faculty Application Assistance:

facultysearch@stolaf.edu

Nondiscrimination Policy

St. Olaf College does not discriminate on the basis of sex, race, color, creed, national origin, gender identity, gender expression, sexual orientation, age, religion, disability, marital status, veteran status, or status with regard to public assistance. St. Olaf College prohibits discrimination and harassment based upon these and any other legally protected status in any education program or activity that it operates, including in admissions and employment.

Inquiries about this nondiscrimination policy may be referred to St. Olaf College's Director of Equal Opportunity, the U.S. Department of Education’s Office for Civil Rights, or both. St. Olaf's Director of Equal Opportunity (who serves as the College's Title IX, Title VI, and Section 504 Coordinator) is Pamela McDowell, Tomson Hall, mcdowell@stolaf.edu, (507) 786-3465.

To apply, visit https://apptrkr.com/6895571

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