• Minimum of eight years’ experience in senior administrative roles in an international environment.
• Apprenticeship in business administration, bachelor’s degree, or equivalent education.

• Provide comprehensive support to the Business Vice President, including calendar management, meeting coordination, travel arrangements, and preparation of presentations.
• Use sound judgment when handling internal and external correspondence, prioritizing items that require the leader’s attention.
• Prepare recurring meetings and agendas, distribute materials in advance, and ensure decisions are documented and followed up.
• Manage international travel logistics—including visa arrangements and expense reporting—and guide others on related procedures in line with company policies.
• Oversee records management, delegation of authority, invoice processing, and budget tracking.
• Collaborate across teams to resolve challenges and promote a positive, inclusive work environment.
• Act as a role model for other administrative professionals by sharing best practices and providing guidance.

• You are an experienced administrative professional with strong organizational skills and a collaborative mindset.
• You proactively support senior leadership, anticipate needs, and manage complex scheduling with discretion and professionalism.
• You are comfortable handling sensitive information and maintain the highest standards of confidentiality.

Skills

• Strong organizational skills with attention to detail and sound judgment.
• High level of assertiveness and self-motivation.
• Discreet and trustworthy, with a strong work ethic and ability to work independently.
• Excellent written and verbal communication skills in English and German.
• Ability to prioritize effectively in a fast-paced environment.
• Strong interpersonal skills and ability to collaborate across diverse teams.
• Proficient in digital tools and MS Office (Outlook, PowerPoint, Excel, Word, Teams).
• Familiarity with systems (e.g. SharePoint, Delegation of Authority, Diamond Systems, SAP) or a strong willingness to learn.