Executive Assistance

• Serve as the primary point of contact for the EVP, managing correspondence (emails, letters, calls) and acting as an interface with internal and external stakeholders
• Coordinate and maintain the EVP's calendar, appointments, and travel arrangements
• Manage expense reporting and approvals for the EVP

• Prepare agendas, presentations, and documentation for meetings, workshops, and major events
• Organize and follow up on executive meetings to ensure timely execution of action items

• Maintain strict confidentiality in all business matters
• Administer internal communication tools, including Q-meetings, intranet content, and information screens
• Represent the EVP in interactions with internal and external stakeholders when required

• Update and maintain organizational charts in case of structural changes
• Ensure proper data and document management, including shared drive structure

• Assist in onboarding new leadership members within the EVP's scope
• Review and approve time and vacation records for the EVP's direct management area

HOW YOU WILL CONTRIBUTE

• A degree in Business Administration, combined with several years of experience in a comparable role within an international corporate environment
• Strong organizational skills and a structured, analytical approach that enables you to quickly grasp complex contexts
• High reliability, discretion, and a customer-oriented mindset – paired with a professional demeanor and strong interpersonal skills
• Confidence in intercultural settings and the ability to navigate all hierarchical levels – communicating clearly, openly, and with commitment
• Excellent German and English skills, both written and spoken
• Proficiency in MS Office, SharePoint, and digital tools such as Microsoft Teams
• A natural, engaging, and approachable personality that inspires others and builds trust