• Calendar Management: Coordinate and maintain the Scientific Directors schedule and organize internal and external meetings.

• Travel Coordination: Arrange travel for the Scientific Directors and, when possible, other research group leaders. Prepare and submit travel requests in our internal system and provide detailed itineraries.

• Event and Visit Organization: Plan and coordinate visits and meetings with external stakeholders, ensuring logistics are arranged. Prepare detailed itineraries for participants and manage on-site requirements such as catering, room booking, and technical setup.

• Communication & Intranet: Prepare and publish intranet posts and ensure that the intranet content is kept up to date.

• Administrative Support: Handle correspondence, presentations and expense reports. Maintain accurate records and filing systems. Take meeting minutes when required and ensure timely distribution to participants.

• Collaboration: Work closely with our Institute Secretary and liaise with internal departments and external partners.

What you bring for this position: 

• Completed Matura and commercial or administrative training

• At least 2 years of professional experience in a similar role

• Strong organizational and multitasking skills with attention to detail

• Excellent communication skills in German and English (written and spoken)

• Proficiency in MS Office

• Quick comprehension and ability to adapt to changing priorities

• Personal qualities: Good manners, polite and trustworthy, with high level of discretion

• Self – organized, proactive, and able to plan ahead

• A true team player who enjoys collaboration.

• Service oriented mindset and ability to handle confidential information

• Enjoy working in a collaborative, international environment

A clear and appreciative application process is important to us – find out more here about the next steps.

Christina Schendl
christina.schendl@ccri.at
+4366488809096