AI:AT is a joint project of Advanced Computing Austria and AIT. It brings together top-level expertise in high-performance computing, artificial intelligence, and data ecosystems, creating an interdisciplinary innovation environment for research, development, start-ups, and industrial projects. AI:AT – the AI Factory Austria – provides access to cutting-edge AI infrastructure, promotes trustworthy AI and ethical standards, and serves as a hub for networking with national and European partners. The goal is to work with partners from industry and public institutions to develop and implement forward-looking AI technologies and viable AI solutions.

As part of the collaboration within the AI Factory Austria, the Advanced Computing Austria will delegate experts to the AI Factory Austria. To lead AI:AT - comprising several subject matter experts and operational support units - at our location in Vienna (Karl-Farkas Gasse, 1030), we are seeking a:

Project Coordination & Reporting

• Take responsibility for small, clearly defined projects (e.g., process improvements, event organization, internal documentation), and support project tasks, deliverables, and KPIs.
• Prepare project reports, updates, and documentation.
• Assist in managing service and contracts with companies, start-ups, and public institutions.
• Support in monitoring project timelines, and ensure deadlines are met.

Hub Operation & Administrative Support

• Support daily hub operations.
• Provide reception backup, visitor registration, access management and co-working administration.
• Handle project-related correspondence and administrative tasks.

Process Improvement & Automation

• Develop and maintain guidelines, and internal documentation.
• Improve digital tools, reporting dashboards, and administrative workflows.
• Independently coordinate and implement small operational improvements.

Your qualifications:

• Currently enrolled in a university / FH study programme
• Confident in using Office tools (Excel, Power Query) and ability to quickly learn new software or digital tools
• Strong organizational skills and exceptional attention to detail
• Analytical mindset with the ability to structure information and solve problems independently
• Outgoing, positive attitude and confidence in interacting with team members
• Hands-on mentality — ready to support wherever needed and take initiative
• Ability to manage multiple tasks simultaneously and set clear priorities
• Interest in project and contract management, ideally in funded R&D projects (FFG, Horizon Europe, etc.)
• Professional English skills and good command of German
• Availability to work onsite, with the possibility of home-office hours upon agreement.
• You should be eligible for working in Austria

What you can expect:

• Start date: as soon as possible
• Duration: 6 months (in parallel to your studies), with flexibility to align with your academic progression.
• Close collaboration with top national and international partners within the field of advanced AI and HPC technologies.
• The minimum gross annual salary on a full-time basis (38,5 h / week) according to the collective agreement is EUR 38.864,--.
• In addition to networking opportunities, the possibility to join several events, flexible working conditions (including home-office possibilities) and additional company benefits, you will be part of a highly innovative and agile environment, where you can take initiative and make an impact.

Please make sure to submit your complete application documents consisting of your CV, cover letter and certificates online. DNI (do not ingest)