The International Association for the Protection of Intellectual Property (AIPPI) is a leading global NGO focused on improving intellectual property (IP) protection. Based in Zurich, Switzerland, AIPPI is a politically neutral, non-profit organization with about 9,000 members from over 118 countries, including legal professionals, academics, and officials.

Vacancy Number:

2026/03

Reporting to:

Reporter General, Executive Director

Cooperating with:

Reporter General Team, General Secretariat Team, various AIPPI Committees, individual AIPPI members, Congress and Event speakers, internal and external experts, government agencies

Your tasks:

• Provide day-to-day operational and administrative support to the Reporter General Team, preparation and coordination of meetings, agenda and minutes
• General administrative responsibility for supporting several AIPPI Committees
• Coordinating AIPPI’s representations at government agencies
• Preparation and coordination of conference calls and meetings
• Coordination of scientific work
• Administrative support in preparation for and during AIPPI's Annual World Congress (in particular for the program, speaker management and the resolutions, monitoring budget)
• General correspondence with National / Regional Groups (e.g. study questions, coordination of questionnaires)

Your Profile:

• Secretarial, commercial diploma, or vocational baccalaureate is welcome
• Minimum of 10 years of work experience in executive assistance, office administration function or in a supporting role for a decision-making or scientific body
• Hands-on, solution-driven mindset with an excellent structured approach and ability to adapt quickly to various situations
• Strong written and verbal communication skills in a highly professional manner for an international business environment
• Ability to work precisely and independently within tight deadlines
• Desire to learn and implement knowledge across tasks and workflows.
• Hospitality or event management experience is advantageous but not essential
• Excellent language skills in English (native or fully proficient); other language skills (German, French, Spanish, etc.) desirable
• Fully proficient with MS office tools (Outlook, Word, Excel, etc.)
• Eligible for Swiss work permit
• Willing and able to travel to AIPPI’s Annual Congresses and to various smaller meetings occasionally and probably on 1-2 occasions per year

Salary:

A competitive salary in line with the candidate’s qualifications and experience

Application:

Please send your complete application documents (CV, cover letter, work certificates, etc.) until 31.03.2026