Biospecimen Senior Specialist (m/f/d)

Key Responsibilities

• Lead biospecimen acquisition processes, from requirement gathering and vendor negotiations to Material Transfer Agreements and purchase requisitions, ensuring full compliance with ethical and regulatory standards.

• Manage biospecimen data throughout its lifecycle, including data transfer, validation, quality checks, and accurate entry into Laboratory Information Management Systems (LIMS).

• Monitor project timelines and deliverables, proactively identifying and resolving issues to maintain accuracy, quality, and timeliness of biospecimen deliverables.

• Coordinate with internal and external stakeholders , fostering clear communication and alignment on goals, timelines, and data requirements.

• Ensure documentation and regulatory compliance , maintaining accurate records in accordance with legal, ethical, and institutional guidelines.

• Drive process improvement initiatives to optimize sample management workflows and data integrity within biobanking and research operations.

Must-Haves

• Bachelor’s degree in Life Sciences (or equivalent) with 1–3 years of relevant experience in biospecimen acquisition, data management, or biobanking; OR a Master’s degree with related experience.

• Demonstrated experience in biospecimen acquisition , regulatory compliance (FDA/EMA) , and stakeholder management .

• Strong understanding of Good Clinical Practices (GCP), ethics, and data privacy standards.

• Proficiency in Microsoft Office (Excel, Word) and Google Suite ; experience with LIMS is a plus.

• Excellent English communication skills (minimum B2 level) — verbal and written.

• Highly organized, detail-oriented, and solution-driven , with strong project management capabilities.

• Proven ability to work collaboratively across cross-functional teams and manage multiple priorities in a fast-paced environment.

Nice to Have

• Experience using LIMS or other validated data systems.

• Understanding of diagnostic regulatory requirements .

• Familiarity with Material Transfer Agreements or other legal documentation.

• German language skills (advantageous).