Asmaa Ibrahim

Oversaw daily operations and cross-department coordination across Egypt, Poland, and Germany. Collaborated on marketing campaigns and event participation. Managed hiring, office setup in Germany, and accounting tasks in Lexware, including VAT, invoicing, and quarterly audit support.

•Responsible for the QMS (Quality Management System) release. •Assisted with TISAX assessment and successfully achieved level 2. •Performed Configuration Management Audits for customers. •Performed quality assurance checks for system team planning. •Assisted the customer measuring project KPIs.

•Led the setup and configuration of a new HR portal, including modules for leave tracking, time tracking, organizational management, on-boarding, learning management, and tickets management. •Conducted HR induction sessions for new employees. •Provided support to employees on various HR-related topics. •Organized and implemented training and development plans. •Participated in the recruitment process using an applicant tracking system.

•Providing executive support to the CEO, Co-founders, and Business development manager. •Primary business contact for our customers in the USA, Sweden, Germany, Poland, and India. •Preparing documents and materials related to new or ongoing projects such as quotations, statements of work, forecast and budget sheets, etc. •Administrator of many management software systems to manage services provided to our customers (ex: SAP Fieldglass). •Collaborated with accounting to monitor projects budgets and invoices.

• Managed comprehensive travel arrangements for the company, including flights, accommodations, and ground transportation, to facilitate engineers' visits to client sites. • Assisted engineers with visa applications by coordinating with embassies and consular services. • Tracked and reported all travel expenses to the accounting team for accurate financial records.