Oksana Gavrilenko

Preparation and management of various types of contractual documents – Stand-alone Contracts, Frame Agreements, Work Orders, Call Offs, Change Orders, Purchase Orders and internal approval documents; reviewing of tender documents and templates for EPC contracts; communication, negotiations/clarifications with Contractors; coordination of Contracts and Procurement procedures and approvals process between Paris and Moscow offices.

Bid package editing, following up on bid submission status, analysis of bids, clarifications preparation and translation, research on Russian contract legislation, Russian budget estimation requirements, research of potential suppliers/contractors, technical audit and bid clarification visits to Russian suppliers, reports preparation on the results of the trips.

Administrative support to the Contracts team within the Pipelines Construction Group including creating and issuing Variation Orders to the Onshore Pipelines EPC contract, negotiating with general EPC Contractor; responsible for Sustainable Development projects Variation Requests, preparing and translating correspondence, maintaining contract and correspondence documents filing system, work with SAP and Omnicom systems, validation of Contractors’ invoi

Creating and approving Purchase Orders against submitted Procurement Requisitions, delivery coordination of ordered materials, raising Services Contracts, communicating with clients and vendors, negotiating, market research of suitable suppliers, Procurement Requisitions distribution for processing and status control, keeping Purchase Orders, Contracts, vendor files and logs, tender administration, reporting on weekly and monthly basis, regular internal assessment reviews.

In charge of reception area (3 students supervised) – welcoming visitors, taking calls; Contracts department support, freight-cost documents checking. During this period, there were two short secondments to the Exxon’s Communications and Drilling Departments for performing secretarial, contracts administration, charter flights and train tickets reservation duties.

Finance, Economics, International Management.